Title: Part-Time Birth Father Registry Specialist #P0018

State Role Title: Prog Admin Specialist II

Hiring Range: $25.17 - $30.00/hr.

Pay Band: 4

Agency: Department of Social Services

Location: DSS HOME OFFICE

Agency Website: www.dss.virginia.gov

Recruitment Type: General Public - G

Job Duties

At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement. Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.

We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being. We are a $2 billion agency – one of the largest in the Commonwealth of Virginia – partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide. We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia’s most vulnerable citizens have easy access to the services and benefits available to them.

This is an hourly/wage position and is not entitled to the Commonwealth of Virginia’s state benefits package. This position is limited to no more than 1500 hours in a 12-month period and averages no more than 29 hours a week.

The Virginia Department of Social Services (VDSS), Division of Family Services is currently seeking a part-time Birth Father Registry Specialist. This position is responsible for managing the Virginia Birth Father Registry database and publicizes the Virginia Birth Father Registry. Duties include responding to inquiries regarding the Birth Father Registry, performing searches of the registry, collecting and analyzing data, and providing information to the public regarding the registry.

The Birth Father Registry Specialist collaborates with internal and external partners on public media activities and attends events to promote awareness of the birth father registry. The position will also serve as the back-up for the Adoption Records Specialist.

Minimum Qualifications

• Working knowledge of child welfare services/programs to include adoptions.
• Demonstrated experience collecting, analyzing and interpreting data to measure outputs and outcomes.
• Demonstrated experience developing, preparing and editing correspondence, spreadsheets, databases, and presentations.
• Demonstrated experience preparing, generating and submitting monthly and quarterly statistical reports.
• Public speaking and marketing experience.
• Experience working with automated systems.
• Demonstrated ability to plan, multi-task, organize, prioritize and manage workload; attend to details.
• Ability to interpret and apply policies/procedures/guidelines.
• Ability to communicate clearly and concisely both orally and in writing with varied level of internal and external customers.
• Demonstrated ability to work independently with minimal supervision as well as a team members.
• Ability to analyze, interpret, and apply state and federal laws, regulations, policies, and procedures.
  

Key competencies:

Understanding the Business - Interprets and develops laws, regulations and policy consistent with the Department’s mission.

Results Focus - Accurately accomplishes assigned tasks within deadlines.

Customer Service - Work reflects the input and needs of others.

Interpersonal Communication - Able to write and converse professionally with stakeholders.

Teamwork - Works in collaboration with stakeholders.

Leadership - Provides leadership to relevant tasks.

Personal Effectiveness - Demonstrates the ability to organize work tasks and request assistance when necessary.

Technical and Functional Expertise - Understand the relationship between law, regulations, and policy.

Additional Considerations

• Previous experience with maintaining a birth father registry or other confidential database/registry.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Please be advised that this position may be approved to work onsite for two days per week and work remotely for three days per week.

To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (PageUp) employment site no later than 11:55 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and additional considerations as stated in the job announcement. The decision to interview an applicant is based on the information provided. Multiple positions may be filled from this recruitment within 90 days of the closing date.

The Virginia Department of Social Services (VDSS) is an Equal Opportunity Employer and encourages diversity within its workforce.

VDSS does not provide sponsorship.

VDSS is an official certified state agency that values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply. Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.

If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the “Virginia Jobs” (PageUp) employment site when you apply.

Contact Information

Name: VDSS – Division of Human Resources

Phone: dssrecruitment@dss.virginia.gov

Email: dssrecruitment@dss.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.