Title: 00532 - Title III Budget Specialist

State Role Title: 

Hiring Range: $60,000 - $70,000

Pay Band: 5

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

***This is a GRANT funded position***

The Title III Budget Analyst supports the financial management of projects funded under Title III of the Higher Education Act, ensuring compliance with federal regulations, institutional policies, and approved grant objectives. This role develops, monitors, and analyzes budgets; prepares required reports; and partners with project leads and finance teams to ensure prudent stewardship of grant funds throughout the life cycle of the award.

Minimum Qualifications

Works with activities to build, maintain, and revise grant budget narratives that align with the approved plan and Federal guidelines.

Collaborates with Grants and Contracts Accounting to ensure budget modifications are done in the University Accounting System.

Reconciles expenditures to ensure all charges are allocable to the approved plans and current grant year and follow-ups with the appropriate stakeholders to ensure adjustments are made for ill charged expenditures.

Recommends re-budgeting based on quarterly budget reviews.

Performs monthly workbook reviews.

Compiles and completes budget revision requests for submission to DOE.

Reviews expenditure requests to ensure all costs are allowable, allocable, reasonable, and consistently treated per 2 CFR Part 200 (Uniform Guidance) and EDGAR. Maintains complete audit-ready documentation. Reviews, reconciles, and maintains time and effort reports to ensure reported time and effort align with the approved plan.

Collaborates with Grants and Contracts Accounting to set up new awards and closeout grants at the end of the grant year.

Provides monthly spending and expenditure forecast reports.

Generates financial reports that provide historical award and expenditure information throughout the grant performance period.

Requests, reviews, and enters budgetary information for DOE required reports.

Additional Considerations

Bachelor’s degree in accounting, Finance, Business Administration, Public Administration, or related field.2–4 years of experience in grant budgeting, accounting, or financial analysis (higher education or public sector preferred).

Ability to work independently and collaborate with a team.

Working knowledge MS Office 365 with a proficiency in MS Excel (pivot tables, lookups. etc.).

Working knowledge of Uniform Guidance (2 CFR 200) and EDGAR requirements.

Strong analytical, communication, and documentation skills; detail-oriented with high integrity.

Proficient in navigating Colleague Financials.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: NORFOLK STATE UNIVERSITY

Phone: 757-823-8160

Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.