Title: NSU00293 - Fiscal Operations Coordinator for Academic Affairs

State Role Title: Education Support Spec II

Hiring Range: $55,000-$65,000

Pay Band: 4

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: WWW.NSU.EDU

Recruitment Type: General Public - G

Job Duties

TO APPLY AND BE CONSIDERED FOR THIS ROLE, YOU MUST APPLY USING WORKDAY:

https://nsu.wd501.myworkdayjobs.com/en-US/nsu/job/Fiscal-Operations-Coordinator-for-Academic-Affairs_JR100487

Norfolk State University is seeking a Fiscal Operations Coordinator to support the effective and efficient management of fiscal operations, procurement, and financial reconciliation processes within the College/School.

The Fiscal Operations Coordinator serves as a key member of the Provost Office and is responsible for coordinating the department's procurement, fiscal operations and monthly reconciliation processes. This position provides exceptional customer service while supporting leadership, supporting departmental operations and business processes, ensuring compliance with university policies, and fostering strong collaborative relationships across the Division of Academic Affairs.

Minimum Qualifications

- Monitor departmental expenditures, commitments, and available balances; identify variances, potential funding issues, and unusual transactions; and communicate financial information and recommendations to appropriate leadership.

- Coordinate procurement activities for the department, including creating requisitions, obtaining quotes, processing purchase orders, vendor and software renewals, and payment requests and ensure process is monitored through completion.

- Process Small Purchase Charge Card (SPCC) transactions, reconcile monthly expense reports, and ensure compliance with university and Commonwealth of Virginia purchasing policies.

- Complete timely fiscal year-end procedures in accordance with university guidelines.

- Assist the executive administration support to the Provost Office including managing complex fiscal operations, preparing travel authorizations and expense reports.

- Ensure business practices are in compliant with university and state policies.

- Identify, recognize, and resolve problems that have established precedents and limited impact. Refers non-standard questions and problems to higher levels.

- Maintain organized and accurate fiscal records and supporting documentation in accordance with university records-retention requirements and applicable state regulations.

- Develop written documents and/or reports conveying information, general guidelines, and standard procedures.

- Communicate information, general guidelines, and standard procedures.

- Deliver outstanding customer service while serving as a resource for all IT faculty, staff, students, vendors, and campus partners

- Identify opportunities to improve business office processes, documentation, and operational efficiencies.

- Exercise sound judgment, discretion, and professionalism while managing confidential information.

- Perform additional duties as assigned in support of department goals.

Additional Considerations

- Experience providing administrative or fiscal support within higher education.
- Experience with procurement, purchasing, accounts payable, or contract
administration.
- Experience working with enterprise resource planning (ERP), productivity systems
and applications such as Eva, Workday, Colleague, and TeamDynamix (TDX),
- Experience administering Small Purchase Charge Card (SPCC) transactions and
reconciling procurement card expenses.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.
Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

EEO Statement
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply.

Contact Information

Name: NORFOLK STATE UNIVERSITY

Phone: 757-823-8160

Email: No Email Material Accepted

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.