Title: Administrative Coordinator

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $54,000 - $63,500

Pay Band: 4

Agency: Dept of Prof & Occup Reg

Location: DPOR Main Office

Agency Website: www.dpor.virginia.gov

Recruitment Type: General Public - G

Job Duties

This position provides administrative, logistical, and business support to the Executive Director and Board Administrators for the Board of Real Estate, Real Estate Appraisers, Fair Housing, Common Interest Community, and the Cemetery Board. The successful candidate will coordinate Board-related functions and serve as the primary point of contact for board members, attorneys, other intra-agency divisions, government officials, and the general public.

Minimum Qualifications

• Knowledge of regulatory boards.
• Knowledge of business procedures, office procedures, and office equipment and its proper use.
• Ability to maintain discretion when handling confidential and sensitive matters.
• Ability to perform a wide variety of moderate to complex program and administrative support duties.
• Strong organizational skills.
• Ability to coordinate, procure, and obtain necessary equipment, facilities, materials, and services needed to accomplish the Board's business operations in compliance with applicable requirements.
• Ability to compose clear, concise, and grammatically correct documents.
• Ability to read and apply regulations and statutes.
• Proficiency in the use of computer software applications.
• Effective time management.

Additional Considerations

• Experience in a regulatory environment preferred.
• Experience preparing and amending electronic documents preferred.
• Knowledge of the Freedom of Information Act (FOIA) preferred.

Special Instructions

CONFIRMATION: You will be provided with a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

LAYOFF POLICY: If you have been affected by DHRM Policy 1.3 Layoff, and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit a copy of the card by attaching it to your submitted application, or you may send it to personnel@dpor.virginia.gov, or via fax to (833) 654-4240, before the job posting closes.

ALTERNATIVE HIRING PROCESS: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

ELECTRONIC APPLICATIONS OR RESUMES ONLY: DPOR does not accept mailed, emailed, faxed, or hand-delivered applications or resumes.

BACKGROUND INVESTIGATIONS: Final candidates are subject to a background investigation. The investigation may include local agency checks, criminal record checks, driving record checks, employment verification, verification of education, and other checks requested by the hiring authority related to the position. Please be advised that if the information gathered does not coincide with the information listed on your application, your application will no longer be considered for the position.

LICENSES: Applicants must disclose any current professional or occupational registration, certification, and license(s) held by DPOR. Applicants with an active license issued by the Department of Professional and Occupational Regulation (DPOR) may be required to place their license in an inactive status while employed with the agency. Additional information may be provided by the Human Resources Office.

As a certified V3 organization, the Department of Professional & Occupational Regulation (DPOR) honors the Commonwealth’s veterans hiring preference. AmeriCorps, Peace Corps, and other National Service Alumni are also encouraged to apply.

DPOR is an Equal Opportunity Employer

Contact Information

Name: Human Resources

Phone: 804367-8500

Email: hr@dpor.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.