Title: Senior Buyer

State Role Title: Procurement Officer II

Hiring Range: $80,000-$95,000

Pay Band: 5

Agency: Dept of Ed Central Operations

Location: Richmond, Virginia 

Agency Website: doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Education (VDOE) is recruiting for two Senior Buyer positions to provide technical assistance and ensure compliance with state statutes and regulations related to the Virginia Public Procurement Act, the Agency Procurement and Surplus Property Manual, the BuyIT Manual, and DOE policies and procedures.

The Senior Buyer will be responsible for the following job duties:

• Ensure adherence to the Virginia Public Procurement Act, the Agency Procurement and Surplus Property Manual, the Vendors’ Manual, and the BuyIT Manual.
  
• Ensure adherence to VDOE's Administrative Manual and VDOE's Procurement Office Procedures Manual.
  
• Collaborate with supervisor and procurement staff to review purchase request transactions, including small purchases, sole source justifications, Memoranda of Agreement, no-cost agreements, competitive sealed bidding, and competitive negotiation.
  
• Contribute to the development of all aspects of formal and informal solicitations, including Invitations for Bids and Requests for Proposals (sealed and unsealed).
  
• Draft and review proposal evaluation committee instructions; participate in meetings to provide guidance to committee members.
  
• Support and promote the Commonwealth's goal for purchases from small businesses, including micro-business requirements.
  
• Prepare and provide guidance to end users and vendors related to vendor registration in eVA and Department of Small Business and Supplier Diversity (DSBSD).
  
• Conduct quarterly reviews of all user accounts to verify accuracy, validity, and compliance with approved access levels.

Minimum Qualifications

• Demonstrated understanding of the Virginia Public Procurement Act (VPPA) and the regulations set forth in the Agency Procurement and Surplus Property Manager (APSPM), the Vendors Manual, and the BuyIT Manual.
  
• Demonstrated ability to analyze quotes and bids and make appropriate award decisions.
  
• Demonstrated ability to discuss purchasing requirements with agency personnel.
  
• Demonstrated ability to Interpret detailed written procedural guidance.
  
• Demonstrated experience utilizing eVA, Microsoft Office Suite products, Adobe, Cardinal and other State technology systems.
  

Additional Considerations

• Graduation from an accredited college or university with a degree in Business or related field of study or a combination of professional training and experience.
  
• Possession of VCA, VCO and other relevant certifications is preferred.
  
• Knowledge of public procurement law, procurement methods and negotiation techniques.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.

This role will require completion of a Statement of Economic Interests (SOEI), which is filed annual with the General Assembly.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: (804) 225-2021, [TTY: 786-8389]

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.

Contact Information

Name: Human Resources

Email: humanresources@doe.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.