Title: NSUW0758 -Higher Education Equipment Trust Fund Assistant (HEETF ASSISTANT)

Hiring Range: $18.00- $21.00

Pay Band: UG

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: 

Recruitment Type: General Public - G

TO APPLY AND BE CONSIDERED FOR THE ROLE YOU MUST APPLY USING WORDAY BY GOING TO THIS SITE:

https://nsu.wd501.myworkdayjobs.com/en-US/nsu/details/HEETF-Assistnat--Higher-Education-Equipment-Trust-Fund-_JR100425

The Higher Education Equipment Trust Fund (HEETF) Assistant position supports the Office of Planning and Budget with the Higher Education Equipment Trust Fund. The position requires entering requisitions for equipment purchases into the Colleague Financial System and into eVA. Also, the maintenance of records pertaining to the ordering and processing of equipment purchased through the HEETF resources. Correspond with departments to obtain quotes and verify receipt of equipment. Communicate with vendors as the University’s liaison, facilitating the ordering, delivery, setup, payment, and reimbursements required by the HEETF program.

Duties:

1. Chief liaison between University and the State Council of Higher Education in Virginia (SCHEV) for HEETF.

2. Primary contact for the campus for all HEETF activity.

3. Gathering equipment requests from the campus.

4. Working with the Procurement Office, place equipment orders related to HEETF in both Colleague and eVA.

5. Working with the Accounts Payable Office, ensuring that payments for good received are made on a timely basis.

6. Reconcile daily activity of HEETF over the four HEETF accounts.

7. Prepare workpapers to support reimbursement requests sent to SCHEV.

Minimum Qualifications

1. Minimum high school graduation.

2. B.S. degree in accounting or business management is desired.

3. Experience working with equipment purchases is desired.

4. Experience using MS ACCESS is desired.

5. Experience using MS Excel required.

6. Ability to effectively communicate both in writing and via telephone.

7. As needed prepare and deliver presentations to the campus

Additional Considerations

Special Instructions

DIVERSITY STATEMENT

Norfolk State University is particularly interested in candidates who have experience working with students from diverse backgrounds and a demonstrated commitment to improving access to higher education for all students regardless of background. Candidates must include a diversity statement that reflects their commitment to diversity and inclusion and details their experience working in diversity initiatives and/or with students from underrepresented groups.

Special Instructions:

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Candidates may show interest by submitting via online, the following:

1. A letter of interest (via cover letter).
2. A current resume (via resume).
3. Completed Application via Workday
4. Names and contact information for three job references (include with resume).

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Workday Human Capital Management System (HCM). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information:

Name: Office of Human Resources

Phone: 757-823-8160

Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability.