Title: 00329 Administrative Office Specialist III

State Role Title: Administrative Office Specialist III

Hiring Range: $31,261- 39,794

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

The Ideal candidate is one who works cooperatively with others to achieve goals, strives for improvement in the proficiency and effectiveness of services provided, displays an appreciation for the difference in approaches, personalities, and viewpoints of others, and seeks out and accepts increased responsibilities, ensures that work activities are productive and focused on results, and sees that the Department of Visual and Performing Arts and Music Division offices are operated In compliance with Norfolk State University policies and procedures.

Knowledge of administrative procedures including planning, budgeting, personnel, data analysis, and report preparation

Knowledge of and skill in the operation and support of office equipment Including microcomputers and peripheral devices. fax. calculator, audiovisual equipment, test scanning machine, and typewriter

Knowledge of and skill In the use of word processing, desktop publishing, spreadsheet, and database software

Knowledge of bookkeeping procedures

Knowledge of computer copyright laws, sources of microcomputer hardware, software, network software, and supplies, computer technology principles and capabilities

Ability to develop special reports to support user needs;

Write documentation for database applications as required by the position

Ability to understand and follow instructions in the form of program documentation and technical manuals, convey and exchange technical information with programmers, hardware/software technical experts, and users

Ability to lead to serve as system administrator for the local area networks

Ability to analyze computer errors and troubleshoot problems

Ability to learn to support microcomputer network operating systems, hardware, and software as required by the position

Ability to evaluate and make revisions to enhance operating efficiency and effectiveness

Ability to perform analysis to generate required reports, knowledge of and skill in maintaining automated records systems

Ability to conduct research, gather and organize information and prepare reports

Ability to develop budget recommendations for supervisors, maintain budget and fiscal records and produce cost projections and other fiscal or grant reports

Ability to accurately clarify, interpret, apply, and explain university, college, and department policies and procedures to students and the public

Minimum Qualifications

1. Experience working as an office assistant or in a related field or potential to be a good office, administrative assistant.
2. Ability to write clearly. excellent customer service skills, and the
ability to work well with limited supervision and strong communication skills.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand-delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.


Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed is dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information

Name: Human Resources

Phone: 7578232415

Email: NO EMAIL DOCUMENTS ALLOWED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.