Title: 00214/00618 - Accounts Payable Technician

State Role Title: Administrative and Office Specialist III

Hiring Range: Commensurate with experience and credentials

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

Norfolk State University’s (NSU) Office of the Controller invites applicants for the position of Accounts Payable Technician. Under the direct supervision of the Accounts Payable Manager, incumbent, working in a high volume department:

1. Ensures payments to vendors are processed in accordance with Commonwealth of Virginia regulations, University policies and procedures, and in compliance with the Prompt Pay Act.
2. Handles overall general activities within the University’s Accounts Payable Department, including receipting for and processing all vendor invoices and travel vouchers, audits and prepares vouchers for data entry.
3. Audits documents for mathematical correctness and proper coding and compliance with established standards.
4. Reconcile vendor statements and ensures no invoices remain in the Accounts Payable office more than 30 days.
5. Assists vendors, faculty, and staff in resolving problems, answering questions, and researching inquires.
6. Maintains the highest standard of personal and professional conduct in dealing with students, colleagues, and the public.

EEO STATEMENT
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

Minimum Qualifications

1. Working knowledge of office procedures, data entry, and record maintenance.
2. Demonstrated ability to analyze, reconcile and check the accuracy of calculations/terms involving a variety of documents in the accounts payable process.
3. Demonstrated ability to communicate effectively, both verbally and in writing, and convey matters to large diverse audiences (students/staff/faculty)
4. Demonstrated ability to interpret and apply policies, procedures, and guidelines
5. Experience in an accounting/bookkeeping setting performing detailed work with numerical data and mathematical calculations.
6. High School Diploma, or equivalent combination of training and education that provides the requisite knowledge, skills, abilities, and experiences.

Additional Considerations

1.Post High School education preferred or equivalent combination of training and education that provides the requisite knowledge, skills, abilities, and experiences
2. Previous experience processing Form 1099.
3. Knowledge of Commonwealth of Virginia State Travel Regulations.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

A 12-month probationary period may apply.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: Email material not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.