Title: 00440 - Grants and Contracts Accountant

State Role Title: Financial Services Specialist I

Hiring Range: Commensurate with experience and credentials

Pay Band: 4

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

Norfolk State University (NSU) Office of the Assistant Controller invites applicants for a Grants and Contracts Accountant. Reporting directly to the Financial Services Manager, incumbent is responsible for significant accounting initiatives within the department. Additionally, the successful candidate will:

1. Accurately process accounting entries and adjustments with agency accounting software and the Commonwealth Accounting and Reporting System.

2. Review assigned grants, as required, to ensure that grant expenditures meet timely reimbursement standards.

3. Interpret reporting requirements and activity for grants and compile all relevant information in efforts to complete daily, monthly, quarterly and annual cash request, in accordance with the grant/contract agreement.

4. Resolve grant and contract related Commonwealth Accounting errors.

5. Ensure compliance with the Sponsor, University, Federal, State and Private agencies

.6. Perform reconciliations and drawdowns; prepare monthly, quarterly, and yearly financial reports and billings; annual financial reports/studies and assists in compiling data for the University’s annual financial statements.

7. Assist the Auditor of Public Accounts in the annual audit process.


EEO STATEMENTNSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

Minimum Qualifications

1. Comprehensive knowledge of grants and contracts management, practices and standards, and reporting requirements.
2. Ability to complete advanced analysis and reconciliations of financial data.
3. Ability to interpret Generally Accepted Accounting Principles (GAAP) and OMB's Uniform Guidance as it relates to colleges and universities.
4. Ability to meet and prioritize competing deadlines as well as prepare complex and detailed financial reports accurately and timely.
5. Skilled in the use of technology used in financial operations as well as standard office software applications, spreadsheets and databases.
6. Demonstrated ability to prepare and audit financial statements, reports, general ledgers and instruments of financial measure using established accounting principles.
7. Demonstrated ability to analyze and interpret complex financial regulations.
8. Demonstrated ability to communicate effectively, both verbally and in writing and convey matters to large diverse audiences (students/staff/faculty).
9. Experience in initiating, reconciling, monitoring and reporting federal, state, local and/or private drawdown and billing requests.
10. Experience working with financial data and multiple financial accounting and reporting systems.
11. BS/BA degree in accounting and/or experience and training in Grants and Contract management

Additional Considerations

1. Experience in an institution of higher education, or state government agency preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia’s Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.   

A 12-month probationary period may be required.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: Email material not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.