Title: Statewide Sourcing & Contracting Officer-PW040

State Role Title: Procurement Manager II

Hiring Range: $70,000-$90,000

Pay Band: 5

Agency: Department of General Services

Location: VDC

Agency Website: www.dgs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of General Services, Virginia Distribution Center (VDC) is seeking a highly qualified contract manager to join our team to support its procurement functions and product distribution through development and solicitation of contracts using Invitation for Bids (IFB), Request for Proposals (RFP), contract administration, and other procurement processes as defined in the Agency Procurement and Surplus Property Manual (APSPM). The successful candidate will purchase products that meet specifications of quality and quantity, maintain positive relationships with suppliers, accurately predict future sales by analyzing buying patterns and predicting trends, and is expected to become an expert in product knowledge. This integral position is responsible for monitoring inventory levels on a daily basis and replenishing stock based upon customer usage. The successful candidate will be responsible for inventory management, provide training and guidance to agencies, public bodies, and vendors on the application of eVA, the Virginia Public Procurement Act, and the Vendors Manual.

Minimum Qualifications

Qualifications include a comprehensive knowledge of procurement laws, contract laws, procedures, and contract administration. Extensive knowledge of MS Office (Word, Outlook, and Excel) is required. Selected candidates must have the ability to interpret specifications, evaluate bid responses, negotiate contracts, and coordinate with contractors and all stakeholders. They must have the ability to think creatively and strategically, have strong multi-tasking abilities, have strong relationship building skills and the ability to work collaboratively with team members, be able to prioritize tasks, take initiative, be detail oriented, and maintain a professional attitude. To apply reengineering business and procurement techniques to streamline processes and improve operations are essential. Effective oral and written communication skills are essential.

Additional Considerations

Knowledge of Enterprise Resource Planning systems (ERP), replenishment forecasting, e-procurement, and warehouse management systems (WMS) are preferred. Prior purchasing experience in food, janitorial, paper supplies and related commodities is also preferred. Experience researching, analyzing, and evaluating procurement issues/information and making recommendations/decisions, and in conducting training workshops with the ability to teach and train agencies, public bodies, and vendors is desired.

Certification as a VCO, VCCO, CPPO, CPPB, CPSM, and/or C. P. M. is preferred; if none of these are held, the selected candidate must obtain his/her VCO within the first year of employment.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The selected candidate must pass a criminal background check.

Completion of Statement of Economic Interest is required prior to first day of employment.

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

Notice: DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Fax, e-mail or mail applications will not be accepted. The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.

Applications will be accepted until a suitable pool of candidates is received. After 5 business days, this position may be closed at any time.

The Virginia Department of General Services is an equal opportunity employer. Minorities, individuals with disabilities, Veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.

Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.

Contact Information

Name: DGS Human Resources

Phone: 804-786-3910

Email: jobs@dgs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.