Title: Meetings Coordinator

Agency: Virginia State Bar

Location: Virginia State Bar

Agency Website: www.vsb.org

Recruitment Type: General Public - G

Job Duties

The Virginia State Bar (VSB) has an immediate opening for a driven individual who will provide a range of administrative and logistical support services for several volunteer groups including the VSB Executive Committee and Council, five legal practice sections, and standalone events such as the Leroy R. Hassell Sr. Indigent Criminal Defense Seminar, the VSB Techshow, and other groups or events as assigned.  This position requires occasional evening and weekend work, as well as some state-wide travel. 

Key Responsibilities:

• Liaise with chairs of various committees and sections of the bar to develop and execute programs, meetings, and events, some of which may be virtual or hybrid.
• Coordinate all logistical aspects of meetings and programs, including scheduling, venue selection, catering, audio-visual needs, and other specifications.
• Collaborate with volunteers to prepare meeting and program materials and secure speakers.
• Collaborate with the Communications Department to promote events, publish newsletters, and generate other forms of publicity.
• Ensure compliance with all relevant laws and regulations, including the Virginia Freedom of Information Act for qualifying groups and continuing legal education requirements for some VSB-sponsored courses.
• Develop and manage budgets.
• Provide on-site support for meetings and programs.
• Maintain detailed records of meetings and events and implement feedback to improve future events.

Minimum Qualifications

The successful candidate will have a bachelor’s degree or equivalent experience with meeting planning and execution processes and excellent organizational, customer service, and communication skills. Experience working in a legal or professional association is a plus. They will demonstrate the ability to problem solve and use good judgment, multitask, and work independently and collaboratively in lead and supporting roles within a team. He/she will also be detail-oriented, dependable, flexible, self-motivated, proficient with computer software and applications, and comfortable working under pressure with tight deadlines in a high-profile environment. Successful completion of a criminal background check is also required.

Special Instructions

DO NOT COMPLETE A STATE APPLICATION. Please send cover letter and resume to hr@vsb.org.

Contact Information

Name: VSB HR Office

Phone: 804-775-0500

Email: hr@vsb.org