Title: Contracts Compliance Manager

State Role Title: Information Technology Specialist IV

Hiring Range: $110,000 - $140,000

Pay Band: 7

Agency: VA Information Tech Agency

Location: VA Information Technologies

Agency Website: www.vita.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Information Technologies Agency (VITA) is excited to offer a competitive opportunity to serve as a Contracts Compliance Manager with the Supply Chain Management Team.

This position plays a critical role in supporting Supply Chain Management's organizational objective of adding value to the Commonwealth through strategic IT solicitations and contracts that manage positive relationships with our customers and our IT suppliers.

This position will provide thought leadership to develop, implement, and manage a new contract compliance program within VITA SCM. The selected candidate will be responsible for the following tasks:

Lead contract template development and management for all areas within SCM to include Statewide sourcing, Enterprise & Infrastructure sourcing and Contract risk management.

Spearhead standardization across various SCM teams, develop a baseline of best practices and a repository of VITA standard positions for commonly negotiated terms and conditions.

Grow into and serve as the bridge for sharing of contracts related best practices between Enterprise & Infrastructure sourcing, Statewide sourcing, Contract risk management, VITA internal procurement, Office of Attorney General and other VITA stakeholders.

In collaboration with subject matter experts, develop standard contract scoring frameworks for all SCM contract templates for use in competitive negotiations. Train various SCM personnel on scoring framework as needed. Communicate regarding updates to scoring framework to SCM Leadership as needed.

Engage with the supplier community and conduct market research to analyze market patterns and trends and maintain market currency of all SCM IT contract templates.

Engage with various stakeholders to manage and maintain contract templates & clause library in SCM’s contract management system to include annual updates.

Serve as business owner for contract management system from a contracts template perspective.

Lead the effort in exploring automation and the potential use of artificial intelligence to support VITA SCM’s contracts review, scoring, redlining and reconciliation process and overall contract development and management process.

Serve as the contract manager for Enterprise Agreements with large suppliers like Microsoft, IBM, AWS, Adobe etc. In partnership with business owners, lead the negotiation of these agreements periodically.

Maintain repository of VITA Enterprise Agreements and Enterprise enrollments.

At VITA, we are driven by our mission to deliver sustainable and effective results through innovative, efficient, and secure services. Our vision is to be Virginia's most customer-focused technology partner, dedicated to empowering the Commonwealth by connecting, protecting, and innovating.

Be a part of our transformative journey. Apply now and contribute to shaping the future of technology in Virginia!

Minimum Qualifications

Superior written and oral communication skills and the ability to communicate clearly and professionally with public bodies, VITA stakeholders, suppliers, and the Office of the Attorney General (OAG) as well as to all organizational levels within VITA, including C-suite and VITA Leadership team.

Working knowledge of and extensive experience in information technology sourcing & contracting.

Significant Experience in developing, crafting and negotiating IT contracts.

Experience with various contract types and procurement methods.

Experience with translating technology changes into business impact and identification of potential opportunities for value.

Proven ability to negotiate complex agreements while identifying, analyzing, and resolving problems that arise.

Exceptional organizational, project management, and time management skills.

Ability to partner and collaborate effectively with colleagues (e.g., public bodies, leadership, stakeholders).

Ability to plan, monitor, gather, and coordinate information, and prioritize between multiple requirements, objectives, projects, and tasks.

Deep knowledge and understanding of IT procurement and the contracting. Knowledge of IT contract concepts to include: software licensing, hardware and equipment management, leasing of assets, Software as a service, patents and copyrights, intellectual property and IT contract law.

Ability to recognize and weigh risks in contact terms and conditions.

Expertise in interpreting and applying applicable policies and documenting contractual arrangements.

Ability to apply critical thinking skills to resolve complex problems.

Experience with contract management technology & automation of contract management and maintenance.

Additional Considerations

Experience in state or local government procurement.

Experience in Information Technology procurements and contracting.

Working knowledge of the Virginia Public Procurement Act (VPPA) and VITA policies, guidelines, and standards.

Experience in risk assessment, management and mitigation is preferred.

Experience with new program development or program management.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position is eligible for one (1) day telework.

Applicants must consent to a fingerprint background check.

This position is eligible for a Security Clearance with DHS (Department of Homeland Security) and the selected candidate must be a U.S. Citizen to obtain a clearance.

State applications and/or resumes will only be accepted as submitted online by 11:55 p.m. on the closing date through the state applicant tracking system. We will not accept applications, resumes, cover letters, etc. in any other format. Please refer to “Your Application” in your PageUp account to check the status of your application for this position. The decision to interview an applicant is based on the information provided in the application and/or resume.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act.

VITA is a “Virginia Values Veterans” (V3) official certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we encourage you to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply.

Contact Information

Name: VITA Human Resources

Email: VITAhr@vita.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.