Title: Assistant Division Director

State Role Title: Gen Admin Manager II

Hiring Range: $113,203 - $140,000

Pay Band: 6

Agency: Dept of Med Assistance Svcs

Location: Dept of Medical Asst Services

Agency Website: www.dmas.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Medical Assistance Services (DMAS) is excited to offer a competitive opportunity to serve as the Assistant Division Director in the Fiscal Division.

Job responsibilities will include, but are not limited to:

Under the direction of the Agency Controller, this position provides direct oversight to the Cash Management/Accounts Receivable and Grants Management areas in the Fiscal Division by supporting a variety of complex fiscal functions and financial issues to ensure compliance with the State Comptroller’s cash receipt, accounts receivable and grants management policies as well as compliance with federal policies and regulations applicable to Medicaid and the Child Health Insurance Program.

Applies comprehensive knowledge of accounting principles and financial policies, at the agency, state and federal level, to the activities of the Fiscal Division to ensure compliance as well as accuracy and reliability of agency financial data.

This position also supports the other Fiscal units (Disbursements, General Ledger, Third Party Liability, and Systems) with the accounting and reporting requirements which support of a variety of unique and complex Medicaid programs.

Supports the efforts of the Division as it strives to be recognized for sound fiscal practices with strong internal controls.

Serves as a fiscal liaison with the Division of Provider Rate Development to ensure the prompt application of receipts that support assessments and supplemental payment transactions, and the interrelated processes are documented to ensure adequate internal controls are present and functioning.

Keeps the Division Director informed of observations, makes recommendations for policy, procedure and system modifications.

Supports the Division Director and serves as the Fiscal Director when the Director is unavailable.

Located in beautiful Central Virginia, the Richmond area puts you just 2 hours from the Blue Ridge Mountains, Virginia Beach and Washington DC. To learn more about the Richmond, VA area visit: https://www.virginia.org/

The Department of Medical Assistance Services (DMAS) is working to improve the health and well-being of Virginians through access to high quality health care coverage.

DMAS wants talented individuals who can align their experience with the mission of the agency and its core values – service, collaboration, trust, problem solving and adaptability.

At the Department of Medical Assistance Services (DMAS) we encourage and promote that you Come as you are | Become who you want to be | That is our promise.

Minimum Qualifications

Competitive candidates will meet these minimum qualifications:

Considerable experience with financial operations in large complex governmental organizations.

Considerable knowledge of governmental accounting standards and generally accepted accounting principles.

Experience in conducting research of financial processes and policies.

Experience in developing and maintaining accounting policies and procedures.

Experience utilizing Microsoft Office products (Word, Excel, PowerPoint, Outlook) as well Adobe Acrobat.

Knowledge and /or experience interpreting federal or state laws and regulations.

Experience meeting deadlines.

Experience communicating with internal and external stakeholders.

Considerable experience identifying, developing and implementing operational efficiencies and improvement to support accurate and timely collection, recording and reporting of financial data.

Considerable experience in leading complex fiscal functions to include accounts receivable, cash management and accounts payable, disbursements, and general ledger.

Additional Considerations

Competitive candidates should meet these additional considerations:

Considerable experience with interpreting and applying Commonwealth accounting policies and procedures.

Experience with Commonwealth Accounting and Human Resource Management systems.

Experience with Oracle Financial System.

Knowledge and experience with Medicaid programs.

Experience with the Commonwealth's Agency Risk Management and Internal Control requirements.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Virginia Department of Medical Assistance Services (DMAS) does not offer employment-based Sponsorship. Selected candidates will have their work authorization completed using the E‐Verify Program.

The Department of Medical Assistance Services (DMAS) is an Executive Branch agency that will adhere to all policies and procedures, to include the Commonwealth’s Department of Human Resource Management Policy 1.61 Teleworking.

This position requires a fingerprint based Criminal History Background Check, Education Checks if applicable, Work History Verification with references.

This position requires the submission of a Statement of Economic Interest (financial disclosure).

If you wish to apply for a job with the Department of Medical Assistance Services, an application and/or resume for employment must be submitted electronically through this website. Mailed, faxed, emailed, or hand-delivered applications/resumes will not be accepted. Consideration for an interview is based solely on the relevant information presented in the state application and/or resume submitted before the closing date.

Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

The Department of Medical Assistance Services practices fair and equal employment opportunity to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

The Department of Medical Assistance Services is a V3 certified state agency that provides hiring preference to veterans and members of the reserves and/or National Guard in support of executive order 29, (2010). If you are a Veteran or Spouse of a Veteran or Active Military Member, DMAS encourages you to apply and respond accordingly on your state application.

Contact Information

Name: DMAS Talent Acquisition

Phone: (804)-225-4407

Email: askhcdtalentacq@dmas.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.