Title: Part Time Payroll Specialist (WAGE)

State Role Title: Financial Services Spec II

Hiring Range: Based on Experience

Pay Band: 4

Agency: Dept of Veterans Services

Location: Sitter-Barfoot Veterans Care

Agency Website: https://www.dvs.virginia.gov/veterans-care-centers/sitter-barfoot-veterans-care-center

Recruitment Type: General Public - G

Job Duties

Sitter & Barfoot Veterans Care Center is seeking a Part Time Payroll Specialist to support the Payroll Officer and Finance Department, ensuring that the facility’s payroll is processed in accordance with all policies and procedures. The Payroll Specialist’s function is to ensure the accuracy and timeliness of submitted payroll and pay-related documents.

Summary of Responsibilities:

Responsible for ensuring accurate and timely processing of all payrolls.
Ensure that payroll expenditures are charged to the appropriate funds.
Ensure that all deductions and payments are properly calculated and reported.
Ensure that all pay adjustments are properly calculated.
Work in collaboration with Human Resources and other departments to ensure timely receipt of information needed to process payrolls within deadlines.
Prepare all required reports are accurate and submit them to the appropriate reporting agency in a timely manner.
Provide and maintain needed internal reports.
Prepare or assist in the preparation of developing forms and procedures to ensure effective payroll processing.
Keep up to date with payroll policies, procedures, and requirements.
Assist employees in updating or changing payroll information.
Answer employee questions regarding deductions, pay actions, time, and pay-related benefit information.
Perform additional duties as assigned by management.
Maintain timecards in UKG.
Assist in reconciling monthly healthcare and quarterly/annual payroll reconciliations.
Assist in Accounts Payable Processing.

Minimum Qualifications

High School Diploma, GED, or equivalent Diploma
1 Year Prior Payroll Specialist Experience
Experience with UKG
Ability to handle and manage sensitive and confidential information.
Excellent time management skills
Excellent problem-solving skills
Ability to work cross-functionally and across different departments
Intermediate skills in Microsoft Office 365
Excellent verbal and written communication skills.
Experience using Cardinal.

Additional Considerations

Bachelor’s degree in Finance, Business, Accounting, or other related field of study.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Application must be complete to be considered.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Contact Human Resources for assistance.
SBVCC is an equal opportunity employer, minorities, individuals with disabilities, veterans, and individuals with National Service experience are encouraged to apply. EEO/AA/TT

Only online applications will be accepted.
Successful completion of a Background Criminal History Check (including FBI-based fingerprint check), reference and employment verifications, and Pre-Employment Drug Test are required. TB Skin Testing will be completed upon hire.

SBVCC is a healthcare organization and must comply with the federal CMS Omnibus COVID-19 Health Care staff Vaccination Regulation; requiring all employees to be vaccinated or receive an exemption as a condition of employment. Upon acceptance of a job offer, new hires will be asked to disclose their vaccination status and present proof of vaccination during the pre-employment process. New hires who are not vaccinated for any reason or choose not to disclose their vaccination status, will need to request a medical or religious accommodation. New hires who obtain an exemption from the vaccine mandate for medical or sincerely held religious beliefs will be subject to testing requirements *

Contact Information

Name: Human Resources

Email: sbvcchr@dvs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.