Title: Executive Assistant - Police & Information Technology

Employee Classification: Clerical/Support Staff

Institution: Northeast State Community College

Department: Police & Information Technology

Salary: $34,091-$37,842 dependent on education and experience

Please use the Total Compensation Calculator found on the Northeast State Careers Page for a breakdown of the value of the benefits offered to employees of the college.

Job Summary

Reporting to the Chief of Police, the Executive Assistant for Police and IT will assist the Chief of Police and the Assistant Vice President for Information Technology/Chief Information Officer to streamline the daily operations in both divisions.

Job Duties

• Manage all administrative tasks for the Police Department and Office of Information Technology.

• Process purchase orders and requisitions, order supplies and publications.

• Manage travel arrangements and documentation for departmental personnel.

• Manage facility use scheduling and organization.

• Coordinate effective meetings within departments by preparing meeting agendas and taking minutes.

• Assist with the collection of Clery Act data and review of the required manuals.

• Assist with the organization of department records.

• Assist with the inventory of departmental equipment and assets.

• Manage the Chief of Police and Assistant Vice President of Information Technology’s calendar for effective use of meeting and appointment times.

• Act as a scribe during emergency situations and routine meetings to ensure accurate records of the events.

• Provide a receptive attitude for visitors of the Northeast State Police Department.

• Complete other assignments as directed by supervision.

Minimum Qualifications

• Associate’s degree or higher from an accredited institution.
• At least two years of experience providing administrative support in a multi-office business or higher education environment.

Preferred Qualifications

• Bachelor’s degree or higher from an accredited institution.
• Certified Administrative Professional (CAP) credentials
• Conversational ability or fluency in a second language.

Knowledge, Skills, and Abilities

• Technology Skills: MS Office skills, Word, Excel, Outlook; videoconferencing software; digital records management systems; general operating systems and data information systems
• Ability to communicate effectively both verbally and in writing.
• Strong organizational skills with the emphasis on the ability to prioritize tasks and manage multiple projects simultaneously.
• Strong time management skills
• Ability to ensure accuracy in all tasks
• Ability to maintain confidentiality while handling sensitive detail.

For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or HRstaffing@northeaststate.edu.

Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.