Title: Administrative Assistant - Humanities & Behavioral and Social Sciences

Employee Classification: Clerical/Support Staff

Institution: Northeast State Community College

Department: Humanities & Behavioral and Social Sciences

Salary: $31,565 - $34,736, dependent on education and experience

Please use the Total Compensation Calculator found on the Northeast State Careers Page for a breakdown of the value of the benefits offered to employees of the college.

Job Summary

Reporting to the Dean of Humanities and Dean of Behavioral and Social Sciences, the Administrative Assistant is responsible for general office administration and managing adjunct faculty processes and documentation for both the Humanities and Behavioral & Social Sciences divisions.

Job Duties

Complete the following responsibilities for both the Humanities and Behavioral and Social Sciences divisions:

Assist in daily office operations including answering phones, responding to emails, and greeting/assisting students and faculty in office

Maintain department digital records management systems

Schedule and maintain the classroom schedules for the Humanities (first and second floor) Building and WRCPA classrooms.

Prepare, revise, and distribute correspondence, communication, reports, and spreadsheets

Assist with preparation and implementation of the fall adjunct faculty orientation and reception

Order textbooks

Input class schedules and staffing into Banner

Assist the Deans in annual strategic and adjunct faculty technology planning processes

Assist adjunct faculty and students with technology needs

Collaborate with the Manager of Academic Computing to set up and administer faculty evaluations using Blue

Manage adjunct faculty processes and documentation for both divisions, including but not limited to:

Create and maintain personnel files

Process new hire paperwork

Process and maintain contracts

Maintain departmental adjunct database

Assist in maintaining the online Adjunct Faculty Handbook

Assist with administrative tasks, such as student attendance verification, final grade entry, beginning of term document process, end-of-semester checkout processes, online teaching availability forms, training modules, etc.

Complete other assignments as directed by supervision.

Minimum Qualifications

High school diploma or equivalent
Two (2) years of office administration or secretarial experience

Preferred Qualifications

Associate degree or higher from an accredited institution
Conversational ability or fluency in a second language

Knowledge, Skills, and Abilities

Technology Skills including MS Office Suite skills; videoconferencing software; digital records management systems; general operating systems and data information systems; Adobe software
Ability to establish and maintain an effective working relationship with students, faculty, other departments, and external constituents
Excellent customer service skills
Ability to work effectively in a team environment

For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or HRstaffing@northeaststate.edu.

Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.