Grant & Project Specialist

Title:              Grant & Project Specialist

Classification:                                       Full-time, non-exempt

Office Location:     TCAT at Coffee County

Hours:                    Monday through Friday 8:00 a.m. until 4:30 p.m.

Reports to:             External Relations/Coffee Campus Coordinator

Salary Range:        $42,276 - $52,845

Minimum Qualifications:

• Bachelor’s degree or higher from a regionally accredited institution of higher learning.
• Excellent writing skills.
• Ability to exercise good judgement in evaluating situations and making decisions.
• Capability of accurately completing grant reporting requirements.
• Capacity to maintain positive relationships with a variety of stakeholders.

Preferred Qualifications:

• Higher education competitive grant writing, research, and funding needs.
• Exceptional organizational and interpersonal skills.
• Accreditation experience.

General Duties:

The Grant & Project Specialist is responsible for understanding the organizational needs and searching for ways to support them through grant funding and institutional service. The individual is responsible for writing and reporting on the institution’s grants along with helping maintain records and reporting for other institutional areas as required. The Grant & Project Specialist will serve as the institution’s accreditation liaison and aid in accessibility requirements. The Grant & Project Specialist will maintain positive relationships with internal and external stakeholders. This position will include some travel, both around the service area for support throughout the community and beyond the service area for conferences.

Key Responsibilities – Essential Job Functions

The Grant & Project Specialist is responsible to perform the following: 

• Study and understand the history, structure, objectives, programs, and financial needs of the organization to effectively search for appropriate funding sources and complete reporting needs;
• Develop detailed project plans, including timelines, milestones, and deliverables;
• Coordinate and track progress against project plans, adjusting as needed to ensure successful completion;
• Manage projects in various areas by planning, implementing, establishing KPIs, and follow-up;
• Conduct research based on certain specific inquiries and prepare written reports on the same;
• Develop unique ideas to sharpen work and create tools to make the work quicker, more accurate, and point;
• Research grant opportunities from government and non-government agencies as requested;
• Draft effective grant proposals, reports, and supporting documents based on the funding requirements of the organization and submit proposals for approval;
• Respond to internal and external queries on drafted and submitted proposals;
• Assist in the maintenance of required program records;
• Maintain records and submit reports related to grant opportunities;
• Ensure that grant funds are utilized as planned;
• Foster partnerships with secondary schools, service agencies and other organizations;
• Support the institution’s accreditation efforts as requested;
• Serve as the primary point of contact for all assigned projects;
• Serve as the Council on Occupation’s accreditation liaison;
• Aid in the institution’s accessibility needs;
• Perform special projects as assigned;
• Work with internal and external stakeholders to scope project requirements and objectives; and
• Other duties as assigned.

Skills:

• In-depth understanding of the organization, departments, and its functions.
• Organized and attention to details.
• Good analytical and presentation skills.
• Excellent communication (verbal and written) and interpersonal skills
• Effective relation-building capability to maintain good relations with all internal and external stakeholders as well as funders.
• Skilled in identifying opportunities and delivering results accordingly.
• Accomplished at writing, planning, and strategizing.
• Proficient computer skills.

Background checks will be completed on all new hires. Instructors will be asked to sign a background release authorizing TCAT – McMinnville to complete a background check which will include the following: Sex Offender Registry, County Criminal, & Federal Criminal.

Physical Demands and Working Conditions (ADA REQUIREMENTS)

Walking, climbing, bending and stooping. Work performed in office, testing center and classroom environments. Position requires the use of a computer.

Sedentary Work – Walking or standing to a significant degree; sitting for brief periods of time; be able to bend and stoop; use body members (arms, hands, fingers), and ability to lift up to 50 pounds.

EMPLOYMENT DOCUMENTS: Current federal law requires identification and eligibility verification prior to employment. Only U.S. citizens and aliens authorized to work in the United States may be employed. A criminal/financial background check will be required for applicants elected.

TCAT - McMinnville does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by the Tennessee Board of Regents policies with respect to employment, programs and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Stephanie Griffitts, HR/Fiscal Services Assistant, stephanie.griffitts@tcatmcminnville.edu, 241 Vo-Tech Dr, McMinnville, TN 37110, (931) 444-3741. The TCAT - McMinnville policy on nondiscrimination can be found at https://tcatmcminnville.edu/about/non-discrimination-statement . EOE/AA/Title IX/Title VI/ADA Employer

Tennessee Board of Regents Institution