Title: Administrative Assistant - Humanities

Employee Classification: Clerical/Support Staff

Institution: Northeast State Community College

Department: Humanities

Salary: $32,386 - $36,448, annual salary dependent on education and experience

Please use the Total Compensation Calculator found on the Northeast State Careers Page for a breakdown of the value of the benefits offered to employees of the college.

Job Summary

Reporting to the Dean of Humanities, the Administrative Assistant is responsible for general office administration and managing adjunct faculty processes and documentation for the Humanities division.

Job Duties

Assist in daily office operations including answering phones, responding to emails, and greeting/assisting students and faculty in the office

Maintain department digital records management systems

Schedule and maintain the classrooms used by Humanities faculty

Prepare, revise, and distribute correspondence, communication, reports, and spreadsheets

Assist with preparation and implementation of the fall adjunct faculty orientation and reception

Process textbook changes and inventory/order textbooks as needed

Build classes and input class schedules and staffing into Banner

Assist the Dean in annual strategic and adjunct faculty technology planning processes

Assist adjunct faculty and students with technology needs

Collaborate with the Manager of Academic Computing to set up and administer faculty evaluations using Blue

Manage adjunct faculty processes and documentation for the division, including but not limited to:

Create and maintain personnel files

Process new hire paperwork

Process and maintain contracts

Maintain departmental adjunct database

Assist in maintaining the online Adjunct Faculty Handbook

Assist with administrative tasks, such as student attendance verification, final grade entry, beginning of term document process, end-of-semester checkout processes, online teaching availability forms, training modules, updating syllabi, etc.

Complete other assignments as directed by supervision.

Minimum Qualifications

High school diploma or equivalent
Two (2) years of office administration or secretarial experience

Preferred Qualifications

Associate degree or higher from an accredited institution
Working Experience in Higher education
Professional experience with Banner Student Information System
Conversational ability or fluency in a second language

Knowledge, Skills, and Abilities

Technology Skills including MS Office Suite skills; videoconferencing software; digital records management systems; general operating systems and data information systems; Adobe software
Ability to establish and maintain an effective working relationship with students, faculty, other departments, and external constituents
Excellent written and verbal communication skills
Excellent customer service skills
Ability to work effectively in a team environment
Ability to work independently and meet deadlines

For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or HRstaffing@northeaststate.edu.

Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.