Salary/Position Classification

• $45,000+ Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position will work onsite at the Grand Forks, ND campus.

Purpose of Position

The purpose of this position as one of the primary members of the Dean’s office team is to work to ensure the objectives and goals of the department, are maintained and achieved. The function of this position is to:
1. Department(s) Finance Support
2. Department(s) Faculty & Student Support
3. Outreach & Other Duties

Duties & Responsibilities

•  Department(s) Finance Support provides significant financial support in designated departments:
  • Procurement 
  • Payment o Monitor Jaggaer orders to ensure receipt & proper payment o Handle disputes with suppliers when necessary
  • Pcard o Monitor activity on pcard holders in department 
  • Travel & Reimbursement o Travel & Reimbursements to UND Policy & Procedure
  • Coordinate Senior Design Financial Management
• Department(s) Faculty & Student Support Work with the Department Chair and Faculty to provide support in designated departments for the following areas: 
  • Manage solitary Course Management tasks in Campus Connection
  • Provide support for accreditation activities and ABET Coordinator
  • Maintain electronic student files based on record retention policy
  • Collaborate with faculty to complete Text Book Adoptions
  • Coordinate faculty print requests with Duplicating Services and
  • Attend department meetings & provide minutes when appropriate
  • Coordinate department events, including the Advisory Board meetings for each department
• Provide student support in designated departments:
  • Greet, welcome, and provide a positive student experience
  • Provide financial support  when appropriate funding & business purpose have been established
  • Coordinate student print requests with Duplicating Services 
• College Support, Outreach, and Other Duties

Required Competencies

• Strong communication skills (written and oral)
• Strong attention to detail skills
• Excellent organizational and prioritization skills
• Ability to multi-task and manage complex administrative processes
• Demonstrated leadership and problem-solving skills
• Ability to solve issues independently
• Ability to work collaboratively across all institutional lines
• The demonstrated ability to communicate effectively with a diverse community of students, faculty, and staff with tact and diplomacy

Minimum Requirements

• Associate degree with 2 years’ experience in an academic, business or related setting OR 5 years of experience in an academic, business, or related setting
• Proficient with Microsoft Office, including Word, Outlook, Excel
• Customer service experience
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Bachelor's Degree

To Apply

Please submit cover letter and resume