Salary/Position Classification

• $41,500+ Annual, Dependent on Experience, Non-Exempt (Eligible for overtime)
• 40 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): Yes

Purpose of Position

This position will be essential to helping the accountants and Director of Fiscal Affairs receive timely information by completing monthly billings and reports which will allow for timely decision making and analysis. This position will also maintain the UND Aerospace fuel ordering and payment processing; including bulk fuel purchases and fuel credit cards for individual aircraft and ensure accurate payment of both. This role will assist and advise students and parents regarding aviation flight course costs as well as maintaining an accurate list of VA flight students where flight accounts are updated and billings are completed and submitted timely for processing. This position will also provide backup and help with processing and maintaining invoices, purchase orders and accounts payable for Aviation Maintenance Facilities, Publications and Flight Operations departments in accordance with University policies and procedures.

Duties & Responsibilities

•  Account Technician Duties:
  • Retrieve PeopleSoft data and prepare monthly reports for various departments and provide to the accountants and Director of Fiscal Affairs in a timely manner.
  • Maintain tracking worksheets for multiple departments and areas.
  • Maintain file system of all aircraft including aircraft registrations.
  • Prepare and input requisitions and invoices for payment. - (20%)
•  Maintain Student Aviation Flight Accounts:
  • Work with student billings: 
    • Discuss charges with students and parents.
    • Place students on flight arrangements.
    • Monitor flight agreements and adjust amounts as needed per guidelines.
    • Complete budget appeals as needed for financial aid.
  • Monitor and Maintain Listing of VA and ROTC Flight Students:
    • Set Up and Review AIMS Accounts. o Communicate and respond to student questions.
    • Monitor Enrollment and Eligibility. o Complete and submit Course Completions for payment.
    • Track payments and adjust student accounts accordingly.
  • Prepare the AIMS transfer file as needed. - (35%)
• Maintains UND Aerospace Fuel Processes and Billings:
  • Orders bulk fuel from vendors in accordance to UND Purchasing Policies and Procedures.
  • Review all incoming fuel slips received from the airport for accuracy and required information.
  • Reconcile vendor billings with fuel slips on a monthly basis.
  • Prepares request for payments, purchase orders, and confirmation purchase orders (as necessary) to pay vendors.
  • Enters fuel gallon amounts in AIMS.
  • Maintains accurate loge of fuel prices.
  • Orders and tracks fuel credit cards for each individual aircraft.
  • Processes weekly fuel credit card statements. - (30%)
• Provide Backup Duties for Processing of Inventory Duties:
  • Payment of Inventory Invoices:
    • Review incoming invoices for aviation inventory.
    • Match invoices to appropriate reference documents.
    • Input inventory cost in AIMS.
    • Note all available discounts and insure all are taken.
  • Prepare request for payments for invoices.
  • Reconcile statements from vendors to insure timely payment of invoices. (10%)
•  Special projects and other duties:
  • Work on special projects as required. - (5%)

Required Competencies

• Excellent written and verbal communications skills.
• Great interpersonal skills.
• Ability to work independently and as a team.
• Ability to perform tasks with a high level of accuracy.
• Maintain effective working relationships.
• Extensive knowledge of Microsoft Excel.
• Background in Accounting and Finance.

Minimum Requirements

• Associates degree in accounting, business administration, finance or related field or equivalent education and experience.
• 2 years of experience with bookkeeping, accounts receivable, accounts payable or related area.
• Experience with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Bachelors degree in related field.
• Experience with UND Financial Aid/Student Accounting Service policies and procedures.
• Experience with UND Purchasing and Accounting policies and procedures.
• Experience with UND Aerospace and AIMS program.

To Apply

Submit resume and cover letter by the closing date for the position.