Salary/Position Classification

• $40,300 annual, Non-Exempt (Eligible for overtime)
• 40 hours per week
• This position will work onsite the Grand Forks, ND campus.

Purpose of Position

Are you passionate about supporting education and making a real difference in an academic environment? We're seeking a dedicated Administrative Assistant II to become the organizational heart of our department, providing essential support that helps faculty and students thrive.

Duties & Responsibilities

Administrative support to the chair/director

• Track and ensure department, college, and university deadlines are met
• Provide the chair with timely, accurate information on priorities, issues, and events
• Serve as liaison with Shared Service Center (SSC) for budget monitoring and reconciliation
• Prepare reports, correspondence, and contracts (e.g., instructional and summer appointments)
• Coordinate faculty search logistics and support evaluation processes 
• Manage department communications and serve as a central point of contact
• Coordinate course scheduling with the Registrar's Office
• Support awards and scholarship processes
• Serve as Building Safety & Security Representative (BSSR) 
• Provide general administrative support to chair and graduate director

Office Management & Supervision

• Oversee daily office operations, including front desk support and communications
• Hire, train, and supervise student and temporary staff; assign and monitor workload
• Maintain office security, supplies, records, and retention compliance
• Manage room scheduling, mail distribution, and departmental systems (e.g., Scholarship Central, SELFI)
• Serve as liaison to campus offices and external partners 

Financial & Grant support

• Initiate and track purchases, reimbursements, and budget activity
• Monitor and maintain accurate financial records across all funding sources
• Serve as department contact with SSC and provide guidance on financial processes
• Support faculty with grant budgets, applications, and expenditure tracking
• Manage P-Card, Marketplace, and related financial systems

Payroll & Recruitment

• Coordinate hiring, onboarding, and payroll actions with SSC
• Manage payroll processes, approvals, and funding allocations 
• Recruit, hire, and supervise student employees; manage job postings and applications
• Maintain accurate records for student employment and funding sources
• Serve as department contract for payroll and HR systems (PeopleSoft HCM)

General office & Event coordination

• Provide professional front-line service to all constituents
• Coordinate meetings, events, travel, and special arrangements
• Manage key inventory, equipment, and repair requests
• Support departmental communications, website updates, and social media
• Participate in departmental activities and professional development 

Academic support

• Coordinate prospective student visits and support enrollment processes
• Assist with registration, overrides, and student record updates
• Liaise with Registrar's Office and campus advisors 
• Maintain course records, syllabi, and grade archives
• Monitor enrollment, prerequisites, and course scheduling
• Support textbook ordering and course logistics

Required Competencies

• Strong verbal and written communication skills
• Exhibit work habits reflecting reliability, organizational skills and a high degree of accuracy
• Ability to effectively communicate with a diverse group of people while maintaining professionalism, confidentiality and a positive and helpful attitude
• Ability to work independently as well as part of a team
• Ability to problem solve

Minimum Requirements

• High School Diploma or GED equivalent
• 1 year of related work experience
• Experience with Microsoft Outlook, Word, and Excel
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Associates Degree
• 3 years of related work experience
• Work experience in an academic setting
• Experience with UND payroll process
• Experience with PeopleSoft HRMS, Finance, and Campus Connection modules
• Experience with financial tracking
• Knowledge of UND's policies and procedures

To Apply

Please complete cover letter and resume by application closing date.