Research Proposal Specialist

Job no: C498050
Position type: Full-time Staff
Location: Grand Forks
Division/Equivalent: Medicine & Health Science
School/Unit: Research Affairs & Compliance
Categories: Other

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Salary/Position Classification

  • $50,700 annual, Exempt
  • hours per week
  • 100% Remote Work Availability: No
  • Hybrid Work Availability (requires some time on campus): Yes

Purpose of Position

This position advances the SMHS research mission by providing expert leadership and support for research and Institutional Review Board (IRB) proposal development, compliance, and submission. The role accelerates the coordination and submission of research and IRB proposals, reducing administrative burden on faculty while improving proposal quality, compliance, and submission volume. Efforts will emphasize funding mechanisms appropriate for a community-based medical school, including NIH, HRSA, DoD, CDC, and foundation opportunities. This is a process- and execution-focused role, not a scientific leadership position, and does not require prior grant funding success. Responsibilities include leading proposal development, monitoring state, federal, foundation, and industry funding opportunities, and coordinating SMHS responses to complex, multi-investigator or multi-institutional funding initiatives.

Duties & Responsibilities

Proposal Development & Pre Award Assistance 

  • Identify and interpret funding opportunities relevant to SMHS faculty
  • Translate FOAs into precise proposal requirements, timelines, and checklists
  • Develop and manage proposal calendars, ensuring on-time internal and external submissions
  • Serve as the central coordinator for multi-investigator and multi-unit proposals
  • Track proposal components and proactively follow up on missing materials in response to the FOAs
    • Coordinates Office of Research Affairs collaborative research team proposal and targeted proposal development within the SMHS, UND, and beyond
    • Monitors and facilitates the proposal process through Novelution, ensuring compliance with University procedures and obtaining institutional signatures  

Writing, Editing & Compliance Support 

  • Edit non-scientific sections, including, for example:
    • Project narratives and significance summaries
    • Facilities & Other Resources o Equipment descriptions
    • Training plans, mentoring plans, and resource justifications
  • Edit Specific Aims and Research Strategy sections for clarity:
    • Clarity, structure, and alignment with FOA language, and consistent
    • Consistent terminology and narrative flow
    • Ensure proposals meet sponsor formatting and compliance requirements  

IRB & IACUC Protocol Development and Compliance  

  • Draft, review, and edit IRB protocols, consent forms, recruitment materials, and other required documentation
  • Maintain a database of all clinical trials, IRB submissions, correspondence, and approvals
  • Review and edit IACUC protocols  

Required Competencies

  • Familiarity with federal funding agencies (NIH, HRSA, DoD, CDC) and grant formats, as well as data management and publication requirements from funding agencies
  • Diplomatic but assertive communication style

Minimum Requirements

  • Bachelor’s degree
  • 3 years of directly related work experience
  • Experience working with sponsored funding proposals
  • Experience in grant development, technical writing, research administration, data management, or a related field
  • Microsoft Office and Teams experience
  • Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

  • CIP Certification (Certified IRB Professional) by PRIM&R
  • CCRP (Certified Clinical Research Professional)
  • RAC (Regulatory Affairs Certification)
  • Experience working in a medical school or health sciences environment

 

 

Advertised: Central Daylight Time
Application close: Central Daylight Time

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