This position is open to internal candidates only. External candidates will not be reviewed or considered.

Salary/Position Classification

• $70,000+ annual, dependent upon relevant experience, Exempt
• 40 hours per week
• This position will work onsite the Grand Forks, ND campus.

Purpose of Position

We’re looking for an Executive Assistant to join our dynamic team at the Energy & Environmental Research Center (EERC)! 

Join the EERC, an international leader in energy and environmental research and a nonprofit branch of the University of North Dakota (UND), which gives our employees access to unbeatable benefits and tuition waivers. Learn more about the EERC at undeerc.org.  

Be a part of cutting-edge research, engage with professionals who share your passion, and create work you can be proud of. As an Executive Assistant, you will contribute to the success of the organization by performing one or more of the following:

Duties & Responsibilities

• Provide administrative support to the CEO, CFO, and Director of Human Resources. Exercise executive decision making in managing and maintaining CEO’s schedule, including day-to-day and long-term management of meetings, projects, and priorities.
• Maintain strict confidentiality and exercise discretion when handling sensitive employee, business, and organizational information.
• Perform tasks in an extremely time-sensitive manner with rapidly changing deadlines and workload, requiring the ability to constantly prioritize projects. Prepare draft copies of letters and presentations for CEO/CFO/Director of Human Resources.
• Provide administrative support to EERC Human Resources in day-to-day operations, performing various duties such as assisting with recruiting, in/out processing, and compliance; running and acting on various reports; updating and maintaining the EERC Organizational Chart and other documents; and other special projects as assigned.
• Supporting the EERC Foundation and Intellectual Property serving as the Foundation Board Secretary and providing administrative support to the Officers of the EERC Foundation (President and CEO, VP for Strategic Partnerships, Treasurer).
• Coordinate hosted meetings, communicating all relevant details to participants. Utilizing exceptional attention to detail to ensure successful completion.
• Other duties as assigned.

The EERC is recognized as a global leader in developing clean, efficient energy solutions. With a dedicated team, we collaboratively develop innovative technologies to power the world efficiently while safeguarding our air, water, and soil. Trusted by over 1300 clients in 53 countries, our mission is to provide practical, pioneering solutions to the world’s energy and environmental challenges. 

Required Competencies

• Knowledge of office management systems and procedures
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Strong organizational skills
• Excellent verbal and written communication skills
• Ability to work/make decisions independently
• Requires maintaining strict confidentiality with all sensitive personnel, project, EERC Foundation, and client information.
• Ability to work onsite during regular business hours.

Minimum Requirements

• Bachelor’s degree required, or 5 years equivalent combination of education and directly related professional experience.
• 5 years of experience providing direct administrative support to executive-level leadership in an administrative assistant or executive assistant role.
• Experience coordinating and managing business travel arrangements as a regular function of the position.
• Experience managing executive schedules and calendars.
• Experience coordinating and facilitating meetings and events of varying scope and complexity, including collaboration with internal and external stakeholders.
• Experience preparing, processing, and managing business-related forms, documentation, and correspondence.
• Experience coordinating board meetings, leadership meetings, and executive-level events.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Submission of both a resume and cover letter is required.
• Successful completion of a Criminal History Background Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Supervisory Experience
• Experience working at the Energy Environmental Research Center at the University of North Dakota