Salary/Position Classification

• $55,700+ dependent on experience, Exempt
• 40 hours per week
• This position will work onsite the Grand Forks, ND campus.

Purpose of Position

As a key member of the CEHD research team, this position plays an important role in supporting the successful administration and financial management of the College’s research grants. The position works closely with research teams to ensure grant objectives are supported, budgets are effectively managed, and projects remain on track from award setup through closeout. Responsibilities include setting up grant awards, analyzing grant expenses and budget progress, processing grant spending transactions, completing monthly grant progress reporting, and managing the closeout process for expiring grants.

Duties & Responsibilities

• Assist faculty and staff in preparing and submitting external funding proposals
  • Assist CEHD faculty and researchers in identifying funding opportunities
  • Contact funding agencies concerning specific programs, eligibility, grant preparation guidelines, etc.
  • Assist with interpreting sponsor guidelines and restrictions. Develop checklist & guide for Principal Investigator (PI) which includes the requirements.
  • Aid in proposal development and clearance of proposals and budgets in accordance with policies, federal regulations and funder guidelines.
  • Review applications for internal and external funding for completeness and facilitate adherence to institutional and agency policy and procedures prior to submission, recommending changes as needed.
  • Assist PIs in the generation of letters of support consistent with the guidelines of the proposal call
  • Assist PI in preparing all relevant files in the proper format as requested in the proposal call and assist the PI in uploading these documents in grants.gov, research.gov or other proposal systems
  • Act as the budget advisor on grant proposal teams
  • Act as liaison with central research administration offices
  • Support faculty in ensuring resumes and current and pending support are current and in the required format
  • Work with CEHD Associate Dean of Research and Faculty Development (ADRFD) and other UND grants & contracts experts to develop and update boilerplate material that is common to most grant submissions
  • Maintain documentation of all proposals submitted by CEHD
• Processing and analysis of grant expenses and budget progress
  • Grant award setup.
  • Approve and process grant expenses.
  • Approve and provide funding information for travel & purchase pre-approvals on grants.
  • Purchase participant support gifts cards.
• Assist PI's with procurement processes. Ensure proper procurement policies and procedures are followed according to UND, NDUS, NDCC, and grant governing bodies.
• Manage and submit stipend payments monthly, annually, or as needed for students, advisory board members, participants, etc.
• Calculate allowable tuition remission, other student costs, or scholarships and coordinate with CEHD Graduate Success Coordinator to submit the grant awards to Student Finance for posting to student accounts.
• Oversee and execute consulting, speaker, and other agreements and payments.
• Review grant project workbooks and projections workbooks monthly. Identify and resolve all discrepancies.
• Track grant deadlines
• Lead monthly update meetings with PI’s to review current Grant portfolio and Local PI F&A fund review. Make appropriate adjustments.
• Conduct summer salary meetings with each PI to complete the summer payroll schedules for each project. Communicate that information to the HR/Payroll Manager.
• Review no cost extension (NCE) needs. Advise GCA at least 45 days in advance of the end of the period of performance if NCE needed.
• Pre-Review all payroll statements each semester in the ECC
• Provide grant budget information annually for input into overall CEHD budget,
• Complete any scheduled financial reports other than the Federal Financial Report (FFR) that are required by the sponsor and any ad hoc requests made by the college or PI.
• Assist in completing the Closeout Process for expiring grants

Required Competencies

• Strong verbal and written communication skills
• Strong attention to detail
• Excellent organizational and prioritization skills
• Ability to multi-task and manage complex processes
• Ability to read, interpret, and follow policy
• Demonstrated leadership and problem-solving skills
• Ability to solve issues independently
• Ability to work collaboratively across all institutional lines
• The demonstrated ability to communicate effectively with a diverse community of students, faculty, and staff with tact and diplomacy
• Willingness to adapt to new technologies and process methods
• Self-initiative, integrity, and reliability

Minimum Requirements

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field
• Three years of experience in an academic, business, or related setting
• Proficiency in Microsoft Office; Word, Excel, and Outlook
• Successful completion of a criminal history background check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Masters degree in Business Administration, Accounting, Finance, or related field
• Experience working with grants and contracts, federal and non-federal.
• Experience with budget monitoring and monthly reconciliations.
• Experience with PeopleSoft (HRMS, Finance), Jaggaer, and other NDUS financial systems
• Experience with UND and/or NDUS policies and procedures
• Higher education or non-profit work experience