Project Administrator

Make a Meaningful Impact in a Purpose-Led Organisation

 About Us

UPA Aged Care Solutions is a not-for-profit, values-driven organisation providing high-quality residential care, home care, and retirement living services.

At UPA, we believe every person deserves to live with dignity, respect and security. Our people are united by a shared purpose: to serve our community with compassion and care.

We’re proud to attract professionals who are motivated by purpose and thrive in collaborative, values-based environments.

About the Role

We’re seeking a proactive and detail-oriented Project Administrator to support the successful delivery of UPA’s capital works program.

Working closely with the Head of Capital Works, you’ll provide high-level administrative, organisational and coordination support to ensure projects are delivered on time, within budget and to a high standard.

Key Responsibilities

• Provide efficient administrative support across the capital works program
• Coordinate documentation, reporting, compliance and project timelines
• Act as a central point of communication for project stakeholders
• Support progress tracking, milestone management and reporting
• Manage low-value, low-risk and low-complexity capital works projects under guidance
• Maintain and improve project systems, workflows and document control

About You

• Tertiary qualifications in Business Administration, Project Management, Quantity Surveying, Engineering, Construction, Trades or a related field
• At least 3 years’ experience in project administration, coordination or a similar role
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, SharePoint) and project tools such as Microsoft Project, Aconex, UniPhi or Celoxis
• Strong organisational and multitasking skills, with high attention to detail
• Excellent written and verbal communication
• Collaborative and team-oriented approach, with the ability to build strong relationships
• Strong problem-solving skills and the ability to work effectively under pressure

Desirable

• Experience in aged care, healthcare, retirement living or related sectors such as residential, hospitality or community infrastructure
• Experience working within a Project Management Office (PMO) environment

Why Work With Us?

• Competitive salary package with access to generous not-for-profit salary packaging and novated leasing (including $15,900 for general living expenses and $2,650 for meals and entertainment)
• Free on-site parking, discounts on private health insurance, and an office conveniently located near Wahroonga Station
• Supportive, inclusive and collaborative workplace culture
• Ongoing learning and development opportunities to grow your career
• Additional benefits such as a retention bonus, free uniforms and access to our Employee Assistance Program

Pre-employment screening 

The successful applicant must have the right to work in Australia and be willing to complete the following: 

• National Criminal History Check 

• Pre-Employment Checks 

• Vaccination in accordance with UPA’s Immunisation and Vaccination Policy 

Appointment is subject to satisfactory pre-employment screening and confirmation of the applicant’s right to work in Australia. 

  If you wish to apply, please click the ‘Apply Now’ button and submit your cover letter and resume for consideration. Please note that applications sent via email will not be accepted. 

For more information about the role, please contact recruitment@upa.org.au  

To learn more about UPA and explore our current job opportunities, visit our website at www.upa.org.au.  

We welcome applications from all ages and genders, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse groups, the LGBTQIA+ community, veterans, refugees and people with disability. If we can make some adjustments to our recruitment/interview process to better enable you to shine, please contact the UPA’s Recruitment Team at recruitment@upa.org.au.