Working Title: Fiscal and Program Support Assistant

State Role Title: Administrative and Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Student Access and Inclusion

Department: 100576 - Centennial Scholars Program E&G

Pay Rate: Hourly

Specify Range or Amount: $18.00 - $22.00

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 01/02/2025

About JMU:

JMU is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

Visit our Benefits site to learn more about the benefits that James Madison University offers to part-time employees!

General Information:

The office of First-Generation Student Success Center advocates for and supports students who are the first in their family to attend college. The center, which includes the named student space for Angela and Carl Reddix, offers workshops and programming throughout the academic year in partnership with JMU offices and the larger community. The office seeks a part-time administrative professional to support the administrative unit operations and provide support to the Executive Director. The position requires a highly organized, detail-oriented individual with excellent communication skills who can effectively manage various administrative tasks, collaborate effectively, and provide excellent customer service.

Duties and Responsibilities:

• Support administrative operations in the Centennial Scholars office and Reddix Center. This may include budget management and fiscal reconciliation responsibilities.
• Admissions support: Manage data and communications related to Centennial Scholars program acceptance.
• Maintaining academic records and reporting on program requirements.
• Departmental purchasing and travel: Complete departmental purchasing and maintain related records. Process travel requests and reimbursements.
• Provide direct support to the Executive Director for the First-Generation Student Success Center, assisting with scheduling, reporting, and initiative planning.
• Perform other duties as assigned in support of unit goals and objectives.

Qualifications:

Required:

• Working knowledge of Microsoft Office, particularly Microsoft Word and Excel
• Strong verbal and written communication skills
• Strong interpersonal skills
• Excellent customer service skills
• Ability to multi-task and prioritize work
• Demonstrated ability to learn and follow policies and procedures
• Experience with bookkeeping, meeting auditing standards, budgeting

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.