Working Title: Fiscal & Operations Manager - University Career Center

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Student Life and Involvement

Department: 100358 - University Career Center

Pay Rate: Pay Range

Specify Range or Amount: $40,000 -$44,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 03/22/2025

About JMU:

James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.

Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

Oversee operations at the front desk including recruiting, training and supervising front desk student assistants.  Coordinate front desk coverage during the UCC's open hours, filling in as necessary.  Manage departmental budgets and assist with financial planning.   Coordinate the purchasing, distribution and maintenance of all computing hardware, software and coordinating systems for the department.  Provide office management (payroll, travel, maintenance of all supplies, and purchasing) services. Support human resources functions of the unit through submission of ePars and timesheets and contributing to the hiring and onboarding processes for new student staff, graduate assistants, and part and full-time employees. Submit departmental work orders (room reservations, card swipe access, office/building maintenance, JMU vehicles).

Duties and Responsibilities:

FISCAL OPERATIONS Oversee fiscal operations including monitoring, reconciling, data input, maintenance and reports for university accounts and grants.
OFFICE MANAGEMENT & PURCHASING: Oversee departmental administrative and clerical support including purchasing, travel, office machinery, computer purchases, computer operations, and clerical assistance.
FRONT DESK OPERATIONS & DEPARTMENTAL SUPPORT: Oversee front desk support and coverage. Hire, supervise, train, and evaluate a team of student operation student assistants. Ensuring that the physical space of the UCC and the Career Closet are well-maintained.
EVENT SUPPORT: Supports tracking and accounting of financial transactions related to university career fairs. Orders supplies, promotional materials, and meal vouchers as necessary.

Qualifications:

Required:

• Experience with budgeting and account reconciliation
• Experience with purchasing processes such as office supplies and technology contracts
• Experience supporting a multiple person office
• Experience as front line support for external constituencies

Additional Considerations:

• Experience in office management (such as submitting timesheets, work orders and arranging travel)
• Knowledge of higher education
• Experience with Microsoft Office Suite, including Excel and Teams
• Experience supervising student staff
• Knowledge of eVA and Commonwealth purchasing standards
• Knowledge of JMU systems and processes

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.