Working Title: OAG Student Proofreader - IE

State Role Title: Institutional Employment/Federal Work Study

Position Type: Institutional Employment

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Constituent Engagement and Sustained Giving

Department: 100246 - Office of Annual Giving+C465

Pay Rate: Hourly

Specify Range or Amount: $14.50

Is this a JMU only position? N/A

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? N/A

Beginning Review Date: 11/19/2025

About JMU:

Located in the heart of Virginia’s beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.

General Information:

Do you love punctuation, spelling and grammar? Enjoy catching mistakes and making sure they get fixed? The Office of Annual Giving (OAG) is seeking an eagle-eyed typo tamer to join our team. As a Student Proofreader, you'll primarily review our mass communication with alumni, families, students and donors — email and text messages, print pieces and advertising — to ensure it’s spotless. This position will be part of a team of student employees who engage with the JMU community and support university initiatives by talking with people on the phone, handwriting thank-you notes, texting congratulations, etc.

The Student Proofreader must be detail-focused, able to manage multiple projects at once on a deadline, and team-oriented. They must be passionate about JMU and eager to make a positive impact.

Student Proofreader is expected to work 2-3 shifts per week, 9 hours total. Work will be at the Leeolou Alumni Center. The position starts as soon as possible, with the possibility of working through the calendar year.

Duties and Responsibilities:

• Use AP Style to review materials and note spelling, grammar, capitalization and punctuation mistakes for correction.
• Note any visual style inconsistencies (e.g. fonts, subheading style, formatting).
• Check that professional colleagues have implemented all revisions accurately and without the introduction of new errors.
• Compare standard inclusions (e.g. return address, signature blocks) to ensure accuracy and completeness.
• Be the “last look” for quality control.
• During times when proofreading demands are few, participate in outreach across campus to strengthen JMU’s culture of philanthropy within student organizations and classes.
• Maintain confidentiality of donor records and enter data with accuracy.
• Attend trainings, planning sessions, and meetings (included in weekly hours).
• Perform additional duties assigned by the Office of Annual Giving (OAG) in conjunction with their Annual Solicitation & Stewardship calendar.

Qualifications:

• Currently enrolled as a JMU student.
• WRTC, SCOM, or English major preferred
• Sophomore – Senior preferred
• Able to attend trainings throughout the semester.
• Familiar with James Madison University and/or strong willingness to learn about the school.
• Excellent interpersonal skills.
• Works well as a team member.

Additional Posting Information:

Conditions of Employment:  

Students must be degree-seeking students, enrolled on at least a half-time basis (6 credits for undergraduate and 5 credits for graduate).

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are a student with a disability and need assistance please contact the Office of Disability Services at (540) 568-6705 or disability-svcs@jmu.edu. You may also visit the Office of Disability Services, located in the Student Success Center, Suite 1202 and they will be happy to assist you.