Working Title: Office Manager - Department of Computer Science

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Integrated Science and Engineering

Department: 100061 - Computer Science

Pay Rate: Pay Range

Specify Range or Amount: $42,000 - $44,805

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 01/17/2026

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Department of Computer Science (CS) at JMU seeks an administrative professional to serve as a full-time Office Manager. The position will provide support in the areas of budget management, purchasing, human resources, travel, recruitment and other duties assigned and in association with the day-to-day operation of a dynamic academic unit.

Duties and Responsibilities:

The successful candidate will:
• Provide administrative assistance to the department head.
• Maintain and reconcile departmental budgets.
• Record keeping of all departmental financial expenditures.
• Prepare and process hiring paperwork for employees recruited to the department, including newly hired full-time faculty and part-time adjunct faculty, assist with search processes and logistics.
• Initiate departmental onboarding process for new hires and interface with HR as needed on employee records.
• As assigned, process paperwork to hire student summer research assistants.
• Hires all student employees, process student time-sheets.
• Maintain personnel files.
• Prepare and approve orders through eVA, Virginia’s online procurement system.
• Maintain and reconcile small purchase credit cards(s).
• Manage and assist with the purchasing of equipment through ETF (Equipment Trust Fund) and other JMU funding as needed.
• Process travel authorizations and expense reports in Chrome River, JMU's electronic system for entering and approving travel and individual expense reimbursements.
• Maintain and manage office equipment and supplies.
• Manage and reserve space using the virtual reservation system.
• Perform other duties as assigned to support the needs of the unit an in collaboration with colleagues across the college.
• Provide administrative support for faculty who have grants or who direct special event/conferences.
• Share some responsibilities with the CS Administrative Assistant including entering class of schedules, generating permissions and EMS room scheduling for courses.
• Simultaneously handle various responsibilities while maintaining quality and accuracy across diverse tasks.

Qualifications:

The successful candidate must have:
• Relevant experience and competency with finance, accounting, or fiscal management
• Fluency in Microsoft Office with a particular focus on Word, Excel (working knowledge of pivot tables), and Microsoft Teams
• Proven attention to detail, resourcefulness, and time management skills
• Previous experience with efficient office practices, including high level of customer service skills and an ability to work efficiently with others
• Ability to handle all office activity and material with discretion and in a confidential manner
• Strong written and verbal communications skills
• Strong interpersonal and leadership skills
• Ability to learn and master new systems to enhance technical skills, efficiency and effectiveness
• Ability to prioritize and meet deadlines
• Excellent organizational and file management skills
• Technical adaptability

The following are beneficial, but not required:
• Experience with the following JMU systems: Human Resources, ePAR, Student Administration, Finance, Chrome River, AiM, EMS, eVA, and SPCC
• Knowledge of the JMU expenditures guidelines and limitations for travel and procurement
• Experience with data management systems
• Demonstrated planning experience for events and meetings

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.