Working Title: Buyer Specialist - Facilities Management

State Role Title: Procurement Officer I

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Exempt: Not Eligible for Overtime

College/Division: Business Services

Department: 100224 - Warehouse/Stores

Pay Rate: Pay Range

Specify Range or Amount: $47,000-$52,000

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 1/15/2026

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

JMU's Facilities Management is currently seeking someone to fill the position of a Buyer Specialist. This position will provide efficient and responsible customer service in facilitating the purchase of non-stock goods and services with a concentration of over $10k that meet the needs of the department.

Duties and Responsibilities:

•Receiving and verifying requisitions for completeness and accuracy
•Discussing procurement requests with originator to ensure scope, goods and/or services are documented
•Assisting procurement staff in renewing yearly service contracts
•Determining appropriate method of procurement according to purchasing delegation limits and University policy/procedures
•Contacting vendors to obtain documentation to support the value of the purchase or the contract pricing detail
•Maintaining and reconciling monthly credit card log for purchases
•Ensuring invoices are accurately monitored, processed and entered in databases in a timely manner
•Ensuring invoice discrepancies are handled in a timely manner and invoice pricing is correct
•Assisting with implementation, upgrade and testing with software program (AIM)
•Participating in policy reviews and providing feedback
•Assisting with implementation and training
•Assisting with supervisor requests and special projects as needed

Qualifications:

Required:
•Knowledge in policies and procedures relating to governmental procurement
•Knowledge in minimizing the cost of goods, supplies and services
•Ability to compile, analyze and interpret data to prepare procurement reports
•Experience working with automated accounting and/or facility maintenance data systems
•Ability to analyze and interpret data
•Ability to describe with detail the scope and specifications of purchases
•Effective communication, verbally, orally and in writing
•Ability to maintain document to audit standards
•Excellent interpersonal skills
•Ability to provide a high level of detail and accuracy to ensure mistakes and oversights are corrected quickly and accurately
•Ability to temporarily work another shift based on business needs if needed
•Valid Driver's License

Additional Considerations:
•Experience working with eVA ,AIM and/or PeopleSoft

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check and an acceptable MVR.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.