Working Title: Executive Assistant and Office Manager - School of Integrated Sciences

State Role Title: Administrative and Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Integrated Science and Engineering

Department: 100060 - Integrated Science and Technology

Pay Rate: Pay Range

Specify Range or Amount: $42,000 - $46,500

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 02/13/2026

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The School of Integrated Sciences (SIS) at James Madison University (JMU) seeks an administrative professional to serve as a full-time executive administrative assistant and office manager to the SIS Co-Directors, faculty, and staff. The position will provide support in the areas of budget management, purchasing, human resources, travel, and other duties as assigned and in association with the day-to-day operation of a dynamic academic unit. This role also includes supervisory responsibilities for a small team of administrative assistants.

Duties and Responsibilities:

The successful candidate will:

• Provide administrative assistance to the school Directors
• Maintain and reconcile departmental budgets
• Prepare and process hiring paperwork for employees recruited to the school, including newly hired full-time faculty and part-time adjunct faculty; assist with search processes and logistics
• Maintain personnel files
• Prepare and approve orders through eVA, Virginia’s online procurement system
• Maintain and reconcile small purchase credit card(s)
• Manage and assist with the purchasing of equipment through ETF (Equipment Trust Fund) and other JMU funding
• Supervise a small team of administrative assistants and coordinate school-level administrative activity
• Process travel authorizations and expense reports in Chrome River, JMU’s electronic system for entering and approving travel and individual expense reimbursements
• Maintain office equipment and supplies
• Manage and reserve SIS space using the virtual reservation system
• Perform other duties as assigned to support the needs of the unit and in collaboration with colleagues across the college

Qualifications:

The successful candidate must have:

• Relevant experience with finance, accounting, or fiscal management
• Fluency in Microsoft Office with a particular focus on Word and Excel
• Proven attention to detail, resourcefulness, and time management skills
• Previous experience with efficient office practices, including a high level of customer service skills and an ability to work effectively with others
• The ability to handle all office activity and material with discretion and in a confidential manner
• Strong written and verbal communication skills
• Strong interpersonal and leadership skills

Additional Considerations:

• Experience with the following software systems: Human Resources, ePAR, Student Administration, Finance, Chrome River, AiM, EMS, eVA, and SPCC, or similar software programs 
• Knowledge of the state expenditures guidelines and limitations for travel and procurement
• Experience with data management systems

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.