Working Title: Fiscal & Administrative Specialist - Research, Economic Development & Innovation (REDI)

State Role Title: Administrative/Office Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Vice President - REDI

Department: 100305 - Research, Economic Development and Innov

Pay Band: 3

Pay Rate: Pay Range

Specify Range or Amount: $42,000-$44,000 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 3/17/2026

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

JMU’s Division of Research, Economic Development & Innovation (REDI) supports faculty-scholars, students and staff engaged in a rich diversity of creative and intellectual endeavors across and between disciplines. REDI serves and supports faculty and student research and scholarship, serves as an agent and advocate for faculty and student interests, and locates and secures resources, partnerships and collaborations that will move JMU’s vision and mission forward. We are seeking a talented professional to join our growing team to support divisional operations. Reporting to the Director of Business Operations, this position will coordinate fiscal, personnel, and administrative matters and serve as a resource for the Director and the REDI leadership team.

Duties and Responsibilities:

Budgetary and Financial Support:

• Reconcile central REDI budgets against expenditure records and prepare monthly reports for review by the Director of Business Operations and the senior REDI leadership team
• Ensure all supporting documentation is organized and compliant with university, state, federal, and sponsor guidelines, as applicable
• Prepare and submit documentation for financial transactions, including ATV’s, budget revisions, invoices, Chrome River pre-approvals and reimbursements, deposit transmittals, etc.
• Place orders for goods and services using the Small Purchase Credit Card and eVA and reconcile SPCC charges monthly
• Perform system actions for new budget setup, including signature authority, PeopleSoft system access, and ePAR approval routing
• Collect and summarize financial and personnel data to support budgetary and personnel decision-making for the division

Personnel Support:

• Provide administrative support for divisional recruitments by scheduling interviews, preparing materials for search committee review, and maintaining accurate departmental records
• Complete ePARs and other required documentation for personnel actions
• Collect and submit timesheets for student and wage employees

Administrative and Operational Support:

• Serve as the REDI Fixed Asset Coordinator by supporting the annual physical inventory, maintaining accurate equipment records, and coordinating the transfer of equipment and furniture with other university offices
• Provide administrative support to the Director of Business Operations, including calendar management, correspondence, and document preparation
• Coordinate logistics for meetings and events, including room reservations, catering, and setup
• Serve as a member of the REDI Business Operations team and participate in meetings, working groups, and committees

Qualifications:

Required:
• Strong organizational skills with excellent attention to detail and accuracy
• Exceptional written and verbal communication skills
• Demonstrated ability to excel in a complex and fast-paced environment
• Ability to manage confidential and sensitive information with discretion
• Excellent time management skills
• Understanding of best practices in office administration contributing to a well-organized and effective office
• Fluency working with the MS Office software suite using Word, Excel, Outlook, and Teams
• Knowledge of financial principles, fiscal management, and personnel processes

Additional Considerations:
• Familiarity with various software platforms (or similar): PeopleSoft Finance and Human Resources, eVA, Zoom, JobLink, Chrome River, Bank of America WORKS (Small Purchase Charge Card)
• Familiarity with university, state, and federal procurement, travel, fiscal, and human resources policies and procedures (or similar)
• Willingness to learn and utilize AI tools such as Microsoft Copilot

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.