Working Title: Finance Support Specialist, Center for Global Engagement (Part-Time)

State Role Title: Administrative Office Specialist III

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: Center for Global Engagement

Department: 100148 - CGE Administration

Pay Band: 3

Pay Rate: Hourly

Specify Range or Amount: $22 - $23 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

Beginning Review Date: 11/5/2026

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Center for Global Engagement (CGE) works across the university and around the world to advance global learning, international education, study abroad, international student and scholar support, partnerships, and other programs that connect JMU with people and organizations globally. Our work involves a wide range of funding sources, international and domestic vendors, travel, events, student and faculty programming, and financial processes that may require flexibility, careful problem-solving, and coordination across multiple university offices.

CGE is seeking a part-time Finance Support Specialist to provide day-to-day fiscal and administrative support across the Center. Working closely with the Finance Manager and the Operations team, this position serves as a central resource for routine financial processing, reconciliations, purchasing, travel and reimbursements, financial records, and related fiscal activities. The Finance Support Specialist helps ensure financial processes are completed accurately, efficiently, and in accordance with university and state requirements while supporting the unique needs of a global and internationally focused office.

This position is ideal for someone who is organized, detail-oriented, comfortable working with financial information and systems, enjoys helping colleagues navigate business processes, and is willing to learn and problem-solve when standard processes do not always fit neatly with international activities.

Schedule: ~29 hours per week during regular business hours

Duties and Responsibilities:

--Financial Processing and Departmental Fiscal Support--

Prepare and process routine accounting and financial transactions on behalf of CGE and its units, including Accounting Vouchers, Accounting Transaction Vouchers, Local Funds transfer forms, JMU Foundation reimbursement and payment documentation, deposits, budget-related forms, and other fiscal paperwork.

Serve as a central point of contact for routine fiscal paperwork and help ensure transactions are complete, accurate, and processed efficiently.

Review documentation for appropriate account information, required approvals, business purpose, and supporting materials.

Track transactions through completion and follow up on missing information, approvals, documentation, or routine processing issues.

Support payroll reallocations, personnel-related fiscal transactions, recurring charges, and other routine financial processes as assigned.

Maintain departmental account information, transaction logs, spreadsheets, and other fiscal tracking tools.


--Reconciliations, Purchasing, and Travel--

Complete assigned monthly account and small purchase credit card reconciliations, including reviewing supporting documentation, researching routine discrepancies, and coordinating corrections.

Collect and organize receipts, invoices, business purposes, approvals, and other required documentation.

Support purchasing through university systems and approved methods, including SPCC, eVA, vendor payments, registrations, supplies, and related processes.

Prepare and support routine travel and reimbursement processes, including Chrome River pre-approvals, expense reports, supporting documentation, and follow-up.

Coordinate with Procurement, Accounts Payable, Cash and Investments, the University Business Office, and other university partners as needed.

Refer complex policy questions, exceptions, unusual transactions, and higher-level financial decisions to the Finance Manager.


--Financial Records, Reporting, and Administrative Support--

Maintain complete and organized electronic fiscal records, including scanning, indexing, naming, filing, and retaining financial documentation in accordance with university requirements.

Assist with routine financial reports, spreadsheets, account tracking, and data collection used for budget monitoring and reporting.

Support maintenance of departmental org codes, signature authority information, fiscal calendars, procedures, and related records.

Assist with financial and related administrative aspects of CGE events, programs, contracts, and special projects as assigned.

Assist with documentation requested for internal reviews, audits, or other fiscal inquiries.

Coordinate with CGE Operations staff and student employees who may assist with routine scanning, filing, records organization, data entry, or other fiscal-administrative tasks.


--Fiscal Customer Service and Coordination--

Provide first-line assistance to CGE faculty and staff with routine questions related to purchasing, travel, reimbursements, payments, documentation requirements, and established financial procedures.

Help colleagues identify appropriate forms, processes, timelines, and university resources.

Communicate professionally with CGE colleagues, vendors, and university partners to resolve routine fiscal questions and keep processes moving forward.

Perform other related fiscal and administrative duties as assigned.

Qualifications:

REQUIRED QUALIFICATIONS:

Experience with financial, bookkeeping, accounting, administrative, purchasing, travel, or related business processes.

Strong attention to detail and ability to maintain accurate and organized records.

Strong organizational and time-management skills, including the ability to manage multiple tasks and meet deadlines.

Ability to follow established policies and procedures, exercise sound judgment in routine situations, and recognize when additional guidance is needed.

Proficiency with Microsoft Office, particularly Excel, Outlook, and Teams.

Strong written and verbal communication skills.

Ability to work independently while collaborating effectively with colleagues and campus partners.

Demonstrated professionalism and customer-service skills.


ADDITIONAL CONSIDERATIONS:

Experience with fiscal or administrative processes in higher education, government, or another regulated environment.

Experience with account reconciliation, purchasing, accounts payable, travel reimbursement, payroll, credit-card administration, or similar fiscal processes.

Familiarity with PeopleSoft, Chrome River, eVA, or comparable financial and business systems.

Experience maintaining financial spreadsheets, transaction records, and electronic documentation.

Experience preparing financial or accounting forms and supporting documentation.

Experience working in a customer-service or support role involving financial policies, procedures, or business processes.

Additional Posting Information:

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

This is a part-time wage position working up to an average of 29 hours per week over the course of a calendar year with no benefits.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.