About Us - Values Overview

Department Summary

Innovative research, professional service, and stellar teaching and mentorship define the UNT Department of History, a community of 34 full-time faculty and staff, 450 undergraduate history majors, and nearly 100 MA and PhD students. The department has been long recognized in the fields of oral history and the histories of Texas and the American South. In recent decades, we have also emerged as a leader for interdisciplinary research in food studies, military history, the medical humanities, and in digital scholarship.

Position Overview

The duty of this Administrative Specialist position is assisting our students by managing and supervising all operations of the Department of History’s Help Center, with supplemental duties as assigned of supporting the Division of Humanities’ Laboratory for Engaged & Applied Public Humanities (LEAPH). The position maintains all History Help Center equipment and resources, supervises all Help Center personnel, provides a space for tutoring, make-up exams, and proctors exams for faculty courses. This position supports the department's operations by maintaining inventory and purchasing for service awards and tenure review, completing the annual space survey, and assisting with updates to our History course primary source texts. This position assists the Chair with data analysis projects as needed and administers surveys to meet department needs. Other duties for this position include but are not limited to managing operations for the History Library and other departmental spaces and managing and ordering textbooks for faculty and graduate students.

Minimum Qualifications

Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

* Exceptional customer service skills.
* Intermediate Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Experience in working with and managing student employees. Experience using Excel, Word, Access, Adobe Acrobat, and electronic file management. Strong organizational, time management, and communication skills.

Job Duties

• Responsible for training, supervising, scheduling, and monitoring time and labor for help center hourly student workers. 
• Responsible for managing the help center student use computers textbooks, etc., scheduling proctors for exams as needed, and assisting visitors as needed.
• Responsible for collecting, submitting, maintaining and coordinating department book orders and desk copies for Faculty, Adjuncts, TAs, and TFs. 
• Responsible for collecting syllabi and ensuring faculty compliance with upload to FIS, updating employee data (phones, offices, etc.), and managing the SPOT survey and Space Survey. 
• Responsible for maintaining the department website: Building new content and maintaining current and accurate information. 
• Responsible for assisting the Chair with the annual faculty evaluation process and managing shipping of publications for tenure review. 
• Responsible for acting as the primary records retention manager to coordinate department efforts in retention and disposal of records.
• Responsible for managing the department library and maintaining the book catalogs. 
• Responsible for other duties as assigned supporting the Division of Humanities' Laboratory for Engaged & Applied Public Humanities (LEAPH). 

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.
• Moving about to accomplish tasks or moving from one worksite to another.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday - Friday, 8am - 5pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.