About Us - Values Overview

Department Summary

The Department of Chemistry offers various opportunities for undergraduate and graduate students interested in cutting-edge technology and research. We allow students to pursue their scientific creativity with guidance from leading chemistry faculty. Chemistry is the study of matter and its reactions, provides a basic understanding needed to deal with a variety of societal and scientific needs, including energy, food production, health and medicine, biotechnology, new materials, environmental concerns, new processes, and national defense. Chemistry is a science central to the study of medicine, biology and modern physics.

Position Overview

This position serves as the front desk staff member in the Chemistry Department main office and responds to needs of faculty, staff, and students who are seeking assistance. The position is also responsible for carrying out many administrative functions of the Chemistry Department main office, in coordination with the Department Chair and Chairs Assistant, including student teaching evaluations, routing grade appeals, travel coordination, textbook/course material coordination, and completion of the annual departmental factbook.

Minimum Qualifications

High school diploma and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

Advanced customer service skills. Knowledge of Microsoft Office. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Proficiency with Microsoft Word and Excel. Experience working in an academic environment with students and faculty.

Job Duties

• Responsible for greeting visitors to the Chemistry Main Office, providing or directing visitors to assistance, and answering the main departmental phone number. 
• Set up student teaching evaluations (SPOT) for all instructors, including faculty, adjuncts, and lab and classroom TAs, including department specific evaluation questions. Save and archive individual evaluation reports and create summary spreadsheets each semester from reports. 
• Copy and organize course exams, quizzes, and handouts as specified by instructors. Secure in exam/copy drawer when complete and maintain security. 
• Assist faculty and students with scheduling conference rooms (CHEM 105, 206, 307E) on electronic calendars 
• Check the CHEM 105 calendar each morning to stay aware of events and make plans to assist with faculty and student needs. Help with coffee and refreshment setup for student defenses and other events as requested 
• Prepare travel documents and travel arrangements for departmental faculty, staff students. Process requests for approval of travel, pay conference registrations by Pcard, and follow up on reimbursement checks 
• Order supplies for use in the Main Office 
• Prepare and publish Faculty & Instructor Schedule with office hours and phone list for each semester 
• Monitor main office copy machine maintenance, coordinate repairs, and notify department and find alternative copy solutions when copier is down. 
• Annual preparation of the Departmental Fact Book. Gather faculty accomplishments and statistics from their Annual Review reports. Update the factbook with material, to then be proofed by professors and finalized by Department Chair. Publish on department Web page. 
• Coordinate all departmental class/lab textbook adoptions from the UNT bookstore and request desk copies of textbooks as needed 
• Distribute US /Campus mail in faculty, staff, and graduate student mailboxes 
• Backup RMR (Records Management Representative) for Faculty Student records for the Chemistry Department focus on student records (primary RMR is the Chairs Assistant) 
• Assist the Chairs Assistant with setups & cleanups for departmental events as needed 
• Distribute department-owned teaching technology items, including webcams and electronic tablets, to instructors. Keep an inventory of these items and ensure they are returned when no longer in use 
• Accept course concerns and grade appeals from students and route to the Department Chair or designee. Maintain archives for departmental records 

Physical Requirements

• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

M-F, 8am-5pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.