About Us - Values Overview

Department Summary

The Graduate School at the University of North Texas at Dallas provides leadership and support for all graduate programs and serves as the central hub for recruitment, admissions, and student success initiatives. In alignment with the university’s mission of access and educational excellence, The Graduate School works closely with academic colleges to attract, enroll, and support graduate students with different academic, professional, and personal pathways. The office oversees strategic recruitment, application processing, new-student onboarding, academic progress support, and professional development programming. It also partners with the Graduate Council to maintain high academic standards and enhance the overall quality of graduate education. Through collaborative outreach and student-centered services, The Graduate School plays a key role in expanding graduate opportunities and strengthening the university’s impact across the region and beyond

Position Overview

Under the general supervision of the Executive Director of Enrollment Management and Student Engagement, the Associate Director of Graduate Recruitment plays a key leadership role in shaping and executing the Graduate School’s enrollment strategy at UNT Dallas. As part of a small, collaborative team, this position works closely with colleagues in admissions processing, student engagement, and academic departments to meet enrollment goals and strengthen the graduate student experience.

Operationally, the Associate Director manages the daily functions of graduate recruitment and admissions to ensure an efficient and student-focused process from inquiry through enrollment. The role oversees communication and outreach to prospective students, manages application workflows, and supports high-quality customer service in a competitive market.

Strategically, the Associate Director contributes to the development of innovative and data-informed recruitment and marketing initiatives that build awareness of UNT Dallas graduate programs. The position collaborates across campus with university marketing, faculty, and student services to cultivate new pipelines, enhance visibility, and achieve enrollment and student quality targets that align with the mission and goals of the Graduate School.

Minimum Qualifications

Master's degree in higher education administration, enrollment management, business administration, or a related field and 7 years of experience in graduate or professional school recruitment and admissions.

Knowledge, Skills and Abilities

Knowledge:

• Comprehensive knowledge of graduate admissions, recruitment, and enrollment management practices.
• Knowledge of higher education operations, academic program structures, and marketing/outreach strategies for graduate programs.
• Familiarity with data analysis, reporting, and CRM and campus-wide systems (e.g., Salesforce, PeopleSoft, or similar) to inform strategy and decision-making.

Skills:

• Strong leadership and project-management skills, capable of driving multiple initiatives simultaneously.
• Excellent written and verbal communication and interpersonal skills for engaging prospective students, faculty, and colleagues.
• Proficiency in using technology and data to streamline processes and measure recruitment effectiveness.
• Strategic planning and problem-solving skills with a focus on continuous improvement and innovation.

Abilities:

• Ability to develop and execute comprehensive recruitment plans aligned with institutional goals.
• Ability to analyze trends and data to inform enrollment strategies and report on outcomes.
• Ability to cultivate and maintain strong relationships with internal and external stakeholders.
• Ability to exercise sound judgment, discretion, and professionalism in all interactions.

Preferred Qualifications

• Master’s degree in higher education administration, enrollment management, business administration, or a related discipline.
• Seven (7) years of experience in graduate or professional school recruitment and admissions.
• Supervisory experience in managing staff, student workers, or graduate assistants.
• Experience using CRM and recruitment technologies such as PeopleSoft, Salesforce, Slate, or Halda to manage communications, track engagement, and analyze recruitment performance.
• Experience developing marketing and communication campaigns for graduate student audiences.
• Experience recruiting for online, hybrid, or nontraditional graduate programs.
• Demonstrated success in using data analytics and digital engagement tools to inform recruitment strategies and improve outcomes.

Required License/Registration/Certifications

N/A

Job Duties

• Develop and implement recruitment strategies that align with the Graduate School’s enrollment goals, leveraging data and technology to attract and enroll a broad and well-qualified student population.
• Oversee day-to-day recruitment and admissions operations to ensure an efficient, accurate, and student-centered process from inquiry to enrollment.
• Manage communication workflows with prospective students through the CRM system and other platforms, ensuring timely, consistent, and personalized communication that supports inquiry conversion and applicant yield.
• Collaborate with academic departments and program coordinators to understand program needs, enrollment goals, and target audiences, and to design recruitment plans that highlight the unique value of each program.
• Partner with the Office of Marketing and Communications to create and maintain accurate, engaging, and up-to-date web, print, and digital content for all graduate programs.
• Plan and execute a year-round calendar of recruitment events including graduate fairs, virtual information sessions, open houses, classroom visits, and community outreach events, both on- and off-campus.
• Coordinate with admissions processing and student services to ensure seamless transitions from inquiry to application, admission, and matriculation.
• Collect, analyze, and report data on recruitment, admissions, and enrollment trends; prepare reports and dashboards that inform strategic planning and continuous improvement.
• Maintain strong relationships with internal and external stakeholders, including faculty, alumni, current students, and partner institutions, to build and sustain enrollment pipelines.
• Monitor budget and resource use related to recruitment activities and ensure alignment with university policies and priorities.
• Contribute to the continuous improvement of graduate enrollment operations by evaluating processes, identifying efficiencies, and recommending policy or procedural enhancements.
• Supervise and provide training for part-time staff, student assistants, or graduate ambassadors supporting recruitment and admissions functions.
• Represent the Graduate School on campus committees and working groups related to enrollment management, student success, and graduate education initiatives.
• Perform other duties as assigned to support the mission and goals of the Graduate School and UNT Dallas.

Physical Requirements

Environmental Hazards

Work Schedule

Full-time, in-person, on-campus position; Monday - Friday normal hours are 8:00AM - 5:00PM, some evenings and Saturdays

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.