About Us - Values Overview

Department Summary

The purpose of UNT System Internal Audit is to provide independent, objective assurance and consulting services designed to add value and improve the System operations. It assists the System in accomplishing its strategic and operational objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes

Position Overview

This position is responsible for providing executive, administrative, and analytical support within a vice chancellor or chief executive department or team. This position coordinates activities on behalf of the department or team and acts as a system-wide liaison, interacting with administrative offices and/or external constituencies while maintaining sensitivity to confidentiality and protocol. Identifies issues or problems and research solutions within specific management areas.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Advanced MS Office skills.
• Knowledge of accounting/budgeting procedures.
• Demonstrated ability to effectively communicate verbally and in writing at an exemplary level.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Job Duties

• Provides administrative support, including drafting and managing correspondence and communications.
• Schedules appointments and manages the calendar with upcoming deadlines and agenda items that require action.
• Schedules and coordinates meetings providing oversight for venue, agenda, and technology needs. Coordinates travel arrangements, compiling various reports, maintenance of records and other documentation, project management, and coordinating special events.
• Serves as a liaison and point of contact with departments reporting to the department or team, and serves as a resource in the resolution of complex, highly sensitive, and confidential administrative matters.
• Responsible for coordination of various special projects.
• Coordinates the collection and analysis of data and the preparation of materials prior to meetings and conferences.
• Ensures the completion of required reports.
• May be responsible for oversight of departmental budgetary activities.
• Provides leadership for departmental functions to include planning, directing, and evaluating departmental operations.
• Coordinates workflow of office staff and may be responsible for the selection, hiring, and training of office personnel and/or student employees. 
• Serves as HR liaison and may have responsibilities for oversight of various HR processes including faculty/staff hiring, employee records management and maintenance, and faculty appointments, promotion and tenure (for academic units). - (Essential)
• Identifies and recommends improvements for administrative procedures and/or makes evaluative judgments in implementing changes as appropriate to administrative procedures.
• Represents the department or team on committees or task forces as requested or assigned.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday, Wednesday, Friday; 8:00 a.m. - 5:00 p.m.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.