About Us - Values Overview

Department Summary

The Department of Chemistry offers various opportunities for undergraduate and graduate students interested in cutting-edge technology and research. We allow students to pursue their scientific creativity with guidance from leading chemistry faculty. Chemistry is the study of matter and its reactions, provides a basic understanding needed to deal with a variety of societal and scientific needs, including energy, food production, health and medicine, biotechnology, new materials, environmental concerns, new processes, and national defense. Chemistry is a science central to the study of medicine, biology and modern physics.

Position Overview

This position is responsible for supporting a variety of departmental needs related to research grant funding. These include serving as a liaison with the Grants office on pre-award matters, monitoring grant budgets, processing payroll and tuition scholarships for grant-funded personnel, and serving as a liaison to the International office for grant-related work authorization. The position serves to make department grant administration more efficient, thus helping research-active faculty and staff to be more productive.

Minimum Qualifications

Bachelor's degree in related field and three years of relevant experience or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Clear, effective communication skills; e.g. emails to ask about or convey rules, regulations and procedures or ability to explain same verbally. Interpersonal skills to maintain excellent relationships with researchers and various offices across the institution. Time management skills, including ability to work under pressure to meet deadlines. Attention to detail and high level of accuracy. Prior knowledge of pre- or post-award administration regulations and procedures. General administrative experience with budgets, purchasing, payroll, travel, and/or scheduling, with specific skills in budget planning, analysis, reconciliation, and forecasting. Problem solving skills; being flexible and creative within regulations. Ability to determine when decisions can be appropriately made and when they must be referred to a higher level to protect institutional integrity. Curiosity and willingness to learn new things and manage change processes. Ability to gather, analyze, and synthesize information from a variety of sources and prepare reports and graphical displays, as requested by the head of the unit. Maintaining confidentiality of sensitive information. Knowledge of safety and security precautions appropriate to work performed.

Preferred Qualifications

Three or more years of experience working with grants in an academic setting, including interactions with faculty, staff, and students. Knowledge of Uniform Guidance 2 CFR Part 200 and federal funding agency guidelines (e.g. NSF, NIH). Experience with Power BI, PeopleSoft, and grant management software such as Cayuse.

Required License/Registration/Certifications

Job Duties

• Serve as liaison to Grants Contracts Administration (GCA) and COS Research Officers for pre-award budgetary matters for Chemistry departmental grants, including cost share agreements, departmental rules norms for payroll and tuition coverage, and departmental facilities costs 
• Monitor grant account balances to help investigators avoid over or underspending the approved budget. Work with CROs as needed to address any compliance and policy questions related to grant expenditures 
• Oversee and monitor a checkbook system for grant and nonsponsored project accounts to track encumbered payroll, POs, Pcard purchases, and other pending expenses that will impact available balances 
• Provide PIs with monthly reports for all grant and nonsponsored project accounts, showing available balances after correction for pending expenses 
• Process payroll for grant-funded graduate research assistants, postdocs, and hourly research staff 
• Process grant-funded tuition scholarships and health insurance coverage (if available) for students and research staff 
• Create and manage job postings for grant-funded postdoctoral scholars, hourly researchers and other research staff 
• Serve as departmental liaison to UNT International for work authorization needs of postdoctoral scholars, visiting scholars, and grant-funded research staff 
• Assist in collection of data for the required annual Space Survey. Check provided data on funding sources for accuracy

Physical Requirements

Communicating with others to exchange information.
Lifting and Moving objects up to 50 pounds.
Repeating motions that may include the wrists, hands and/or fingers.
Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

M-F, 8am-5pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.