About Us - Values Overview

Department Summary

The College of Engineering Research Services office provides comprehensive assistance to our faculty with their sponsored research awards. Post-Award administration supports faculty in administering their awards such as monitoring the award budget for compliant spending, planning future spending, reconciling project expenditures, and providing monthly spending and balance updates. Research Services also provides full administrative support on all of sponsor project spending, including processing student hires, tuition payments, travel vouchers, supply/equipment purchases, and more.

Position Overview

Support College of Engineering sponsored projects through coordination of HR hiring, procurement, travel and reimbursements, and the administration of scholarships and stipends.

Minimum Qualifications

Bachelor's degree in related field and three years of relevant experience or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

* Clear, effective communication skills; e.g. emails to ask about or convey rules, regulations and procedures or ability to explain same verbally.
* Interpersonal skills to maintain excellent relationships with researchers and various offices across the level of the institution.
* Time management skills including ability to work under pressure to meet deadlines.
* Attention to detail and high level of accuracy.
* Prior knowledge of pre- or post-award administration regulations and procedures.
* General administrative experience with budgets, purchasing, payroll, travel, scheduling with specific skill in budget planning, analysis, reconciliation and forecasting.
* Problem-solving skills; being flexible and creative within regulations.
* Ability to determine when decisions can be appropriately made and when they must be referred to a higher level, to protect institutional integrity.
* Curiosity and willingness to learn new things and manage change processes.
* Ability to gather, analyze, synthesize information from a variety of sources and prepare reports and graphical displays, as requested by the head of the unit.
* Maintain confidentiality of sensitive information.
* Knowledge of safety and security precautions appropriate to work performed.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: Experience in a position at the level of administrative specialist or higher. Experience with grants. Experience with the University policy and procedures.

Required License/Registration/Certifications

Job Duties

• Prepares sponsored grant expenditure documents (requisitions, ePAR, IDO, travel, pcard, scholarship, etc.), or enter Time and Labor information for staff and hourly workers on the research project and in compliance with the award rules, to a limited degree. 
• Reviews for routine sponsored research grant compliance issues and the required internal forms or training (e.g. cost sharing, IDC, Etc.) 
• Performs cash management (e.g. petty cash or participant payments) if part of a sponsored research grant project. 
• Reviews research grant award documents for award sponsor terms and allowability in order to assist researcher with compliance. 
• Tracks research grant expenditures, budget balances, as needed for bottom line availability before creating expenditure transactions. 
• Remains current on all UNT and Grants & Contracts Administration trainings, procedures, processes and best practices for administering post-award grant management activities that support researchers in the college. 
• Monitors research grant expenditure deadlines, as well as university end of year transaction deadlines, acting as a liaison between the College Research Services team and the Grants and Contracts Administration unit to inform and remind researchers about required grant deadlines. 

Physical Requirements

Communicating with others to exchange information.
Lifting and Moving objects up to 20 pounds.
Sedentary work that primarily involves sitting/standing.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Mon-Fri, 8am-5pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.