Location: SCC Colville Campus Colville

Department: SCC Rural Education

Salary Range: $20.03 - $26.63

Starting salary for this position is: $20.03 (Hourly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us 

Spokane Community College, part of Spokane Colleges, serves 15,000 students with career technical, liberal arts, and adult education programs in Spokane and surrounding rural communities.

Applications will be accepted until 4:00 p.m. PST on 09/25/2026 The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Office Assistant 3 (Non-permanent classified paid hourly) - Colville, WA

Under the general supervision of the Dean of Rural Education, this position performs a variety of complex clerical, administrative support, and customer service functions for the Colville Center and Spokane Community College Rural Programs. The position serves as a primary point of contact for students, staff, and the public, providing support for center operations, student services, records management, testing services, scheduling, inventory tracking, and special projects. Responsibilities require independent judgment, attention to detail, and knowledge of college policies, procedures, and resources to effectively support students and campus operations.

This is a non-permanent classified paid hourly position. Not to exceed 18 months.

DUTIES AND RESPONSIBILITIES

• Provide accurate and timely dissemination of information to students, staff and the public over the phone, in-person or email. *
• Provide clerical support for center operations such as making copies, scanning documents, facility and equipment scheduling, processing forms, document creation and editing, sorting and filing documents, scheduling appointments and meetings, ordering office supplies and maintaining office records/calendars. *
• Provides coverage and backup for the front offices to assist students in admissions and registration.  Work with students to navigate ctcLink, CANVAS basics, new student orientations, ordering textbooks, setting up counseling appointments, placement testing and locating proper resources (such as IT, Veterans One-Stop, DAS, Financial Aid, Food Pantry) to help solve their problems and meet their needs. *
• Provide backup for CASAS and SCC test proctoring. *
• Provide backup support and coverage for other SCC Rural Centers, including Inchelium and Republic, as needed. *
• Coordinate technology support needs for the SCC Colville Center by submitting IT service requests and communicating technology issues affecting classrooms, student labs, and center operations. *
• Perform data entry in PeopleSoft, including checking student IDs and doing add/drops. *
• Digital file documents in HALFile. *
• Supervise work study students as needed. *
• Serve as back-up contact for students checking out and returning calculators, hotspots, and laptops.  *
• Create/modify social media posts to accurately reflect campus activities and important events to post on SCC Colville Social Media pages; Regularly update digital displays including outdoor reader board and indoor PowerPoint displays. *
• Performs complex word processing tasks such as merging and sorting, integrating text with graphics and tables, uploading/downloading, customizing page layouts and creating footnotes and outlines. *
• Uses spreadsheet and database software to develop/establish and maintain complex electronic and manual file systems, records, or database files. *
• Prepares or assists in the preparation, compilation, and coordination of reports and records such as equipment usage, room usage, purchasing, travel, inventory, personnel, scheduling, registration, and testing. *
• May assist in studies, surveys and the preparation of reports by gathering and computing numerical information; review reports for clarity and accuracy; refer questionable data or narrative to supervisor for clarification.
• Operates a variety of office printers including standard color printers and larger-format plotter. *
• Opening and securing the building, as needed. *
• Work in coordination with the SCC Bookstore and students to assist with ordering, receiving, and disbursement of student textbooks.  Work with SCC Department of Arts and Sciences to inventory, receive, and disperse science kits. Work in collaboration with DAS to ensure students have timely access to DAS equipment.
• Assist with maintaining the SCC Colville Food Pantry and Resource Center, including inventory management, required program documentation, and support for student services. Obtain and maintain a Washington State Food Handler's Permit as required. *
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance Spokane Colleges’ strategic plan and perform other duties as assigned. *

* Indicates this is an essential duty.

COMPETENCIES

• Action Oriented
• Optimizes Work Processes
• Ensures Accountability
• Drives Results
• Collaborates
• Values Differences
• Communicates Effectively
• Instills Trust
• Demonstrates Self-Awareness
• Self-Development
• Nimble Learning
• Situational Adaptability

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• High school graduate or equivalent.
• Two years of clerical and data entry experience.
• Excellent verbal, written, and interpersonal communication skills.
• Working knowledge of general office equipment.
• High degree of competency in Microsoft Office suite, particularly Outlook, Excel, Word and Teams as well as experience with ZOOM.
• Ability to use a multi-line phone system and possess proper phone etiquette skills.
• Ability to multi-task in a fast-paced environment.
• Ability to prioritize multiple tasks meeting multiple deadlines.
• Customer service experience.
• Proofreading and filing skills.
• Ability to handle constant interruptions.
• Ability to maintain a high level of confidentiality.
• Basic arithmetic skills.

DESIRED QUALIFICATIONS

• Experience in Higher Education or K-12 Setting.
• Knowledge or experience with student management system (PeopleSoft, etc.).

PHYSICAL REQUIREMENTS

• Work is performed in a semi-open office setting with frequent interruptions and background noise.
• Work is sedentary.
• Frequent use of computers.
• Work directly with students/clients.
• Must answer questions by phone, in person, or electronically.
• Move up to 25 pounds occasionally.
• Occasional kneeling, crouching, reaching, and stretching.
• Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

• Non-permanent classified paid hourly position. Not to exceed 18 months.
• Work schedule will be determined by the supervisor.
• This position is overtime eligible.
• Requires local or regional travel.
• Criminal background check is required.
• May be required to work alternate shift.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.  

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Benefits Information

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of 11.33 hours vacation and 8 hours sick leave per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is not a condition of employment. Leave accruals and usage are governed by the WFSE collective bargaining agreement.

Public Employees Benefits Board

Additional benefits information

Required Application Materials

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• Cover letter - addressing your qualifications relevant to the responsibilities of this position.
  
• Resume.
  
• References – the names, addresses, and phone numbers of three professional references.

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at CCS.Recruiter@ccs.spokane.edu. 

Equal Opportunity Institution

Spokane Colleges provides equal opportunity in education and employment and does not discriminate on the basis of race, color, creed, religion, national origin, citizenship or immigration status, age, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, marital status, genetic information, disability, veteran or military status, or use of a trained guide dog or service animal. Spokane Colleges complies with applicable federal and state civil rights laws, including Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Americans with Disabilities Act, and Washington state nondiscrimination laws.

Direct all inquiries or grievances regarding access, Title IX, ADA, equal opportunity compliance, and/or grievances to:
Frederick Davis, MA
Chief Human Resources Officer
Spokane Colleges
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040 / ccs.titleix@ccs.spokane.edu.