Department: Equity and Access Services

Department Summary: Equity and Access Services (EAS) advances VCU’s commitment to the success and wellbeing of faculty, staff, students, patients and surrounding communities.  From its work in the areas of civil rights, access, and equal opportunity and outreach support, EAS translates civil rights policies into practice, and delivers impactful and data-informed strategies, promoting equal opportunity and access for all.

Duties & Responsibilities:

The Deputy Title IX Coordinator supports the Title IX Coordinator in the overall administration of the institution’s Title IX and Sex-Based Misconduct and support for pregnant and lactating student compliance efforts, including ensuring equal access to educational programs and activities, addressing incidents of sexual harassment, sexual assault, gender-based discrimination, and other forms of sex-based misconduct. The Deputy Coordinator/Assistant Director is responsible for working with the Title IX Coordinator to provide strategic leadership and shape institutional policy. This position involves a combination of intake and supportive response responsibilities, case management, policy development, and training efforts. The Deputy Title IX Coordinator will serve as a key resource for students, faculty, and staff, ensuring adherence to federal, state, and institutional policies.

Key Responsibilities:

1. Team Leadership & Strategy:

• Serve as an advisor and thought partner to the Title IX Coordinator related to institutional compliance, training and supportive response, and team-wide strategic planning.
• Support the Title IX Coordinator in enacting and implementing federal Title IX regulations and related state obligations, including policy development and refinement, procedural redesign, and campus-wide change management.
• Represent the Title IX Office, when needed, in various institutional and divisional leadership meetings and committees.
• Contribute to long-range planning, staffing models, and service delivery strategy for the Title IX Office.

2. Intake and Supportive Response:

• Serve as an accessible point of contact for individuals seeking assistance or reporting incidents of sex-based misconduct or Title IX concerns.
• Provide initial intake for Title IX and Sex-Based Misconduct-related complaints, guiding individuals through available resources, options, and processes.
• Works to create capacity around intake and supportive response best practices for the EAS division staff.
• Provide support and guidance for students navigating pregnancy or related conditions to ensure they understand their rights and available adjustments.
• Coordinate supportive measures and provide referrals to counseling, medical, legal, and other campus and community-based services as needed.
• Ensure individuals are informed of their rights, options for reporting, and the institution's grievance processes, and offer individuals assistance in making informed decisions.
• Oversee graduate interns or staff conducting outreach and intake responsibilities.

3. Case Management:

• Assist in the management of Title IX complaints, including maintaining records, tracking cases through intake and informal resolution, and ensuring compliance with applicable timelines.
• Collaborate with campus offices, including student conduct and academic integrity, human resources, University legal counsel, and VCU Police Department, to facilitate case resolution in a timely, fair, and impartial manner.
• Maintain privacy and ensure that sensitive information is handled in accordance with institutional policies and legal requirements.
• Provide guidance to partner offices when initiating joint intakes, investigations, or other procedures.

4. Policy Creation, Development, and Implementation:

• Assist in the development, review, and revision of Title IX and Sex-Based Misconduct-related policies and procedures to ensure compliance with federal, state, and institutional regulations.
• Work with the Title IX Coordinator to conduct and support compliance audits and policy gap analyses.
• Support the Title IX Coordinator in the periodic assessment of institutional practices and policies and recommend improvements based on findings.
• Monitor case law and federal and state regulatory developments and translate requirements into institutional practice.

5. Training and Education:

• Support the design and delivery of Title IX and Sex-Based Misconduct training programs for students, faculty, and staff on issues related to sexual harassment, sexual assault, and gender-based discrimination.
• Promote awareness and education surrounding Title IX rights, resources, and processes to create a safe and supportive campus climate.

6. Collaboration and Campus Climate:

• Foster collaboration across the campus community to promote a safe and respectful environment for all individuals.
• Work with various campus departments, including student affairs, academic affairs, human resources, and VCU Policy, to develop a coordinated response to Title IX- and sex-based misconduct-related matters.
• Engage in ongoing campus climate assessments to identify and address potential issues of sexual harassment and sex-based misconduct.

7. Informal Resolution:

• Serve as a Title IX facilitator for informal resolution processes.
• Successfully delegate informal resolution processes to team members.
• Collaborate with parties to determine mutually agreeable outcomes to Formal Complaints.
• Conduct research and partner with campus offices to identify restorative outcomes available through informal resolution.

8. Other Duties as Assigned:

• Participate in relevant committees, working groups, and initiatives aimed at improving the institution’s response to Title IX and sex-based misconduct issues.
• Provide support for the Title IX Coordinator in institutional data collection, trend analysis, and climate assessment efforts.
• Support the Title IX Coordinator in producing annual and ad hoc reports or memos for senior leadership and governing boards, as needed.

Qualifications:

Minimum Qualifications

• Bachelor's degree required; Master's degree or higher preferred in a relevant field such as Higher Education, Law, Social Work, Psychology, or Public Administration.
• At least 3-5 years of experience working with Title IX compliance, sexual harassment, sex-based violence, or related areas, preferably in a higher education setting.
• Strong knowledge of Title IX, the Clery Act, VAWA, and other federal and state regulations related to campus sexual misconduct and gender equity.
• Experience with case management, conflict resolution, and the intake process in sensitive and high-stakes environments.
• Excellent interpersonal and communication skills, including the ability to provide empathetic support to individuals in distress and communicate complex policies and procedures effectively.
• Strong organizational skills with the ability to handle multiple responsibilities simultaneously.
• Ability to work independently, exercise sound judgment, and maintain privacy.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

• Experience in policy development, training, or educational programming related to sexual misconduct or sex-based violence.
• Knowledge of trauma-informed practices and restorative justice approaches.
• Certification or training in Title IX compliance or other relevant legal areas (e.g., NASPA, ATIXA, NCHERM).

Salary Range: Commensurate with experience, up to $91,500

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Exempt

Hours per Week: 40

Restricted Position: No

ORP Eligible: Yes

Flexible Work Arrangement: Hybrid

University Job Title: 25911Y - Administrator LG 1

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