Coordinator, M-3 Clerkship, Department of Family Medicine | SOM | 506490

Job no: 45002367
Position type: Staff
Location: MCV Main Campus
Division/Equivalent: SVP Health Sciences
School/Unit: SVP Health Sciences SML
Department/Office: School Of Medicine MBU
Categories: Student Services

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Advertising Summary: Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.

Unit: School Of Medicine MBU

Department: Family Medicine

Position Summary:
To provide administrative, logistical, operational and technical tasks related to educational support for the Department of Family Medicine and Population Health undergraduate medical education (UME) programs. These the duties will include, but shall not be limited to, coordinating, and scheduling all internships and placements in Family Medicine for UME; providing assistance to UME leadership; providing organizational and administrative support for UME student programming and activities, and other duties as assigned.
 
Core Responsibilities: 
 
50% - Student Placement and Housing Support M3 clerkship and 12CRP
Housing
• Update and maintain housing and rotation site information in electronic system
• Develop basic housing criteria and communicate housing policies to students
• Maintain and develop new housing sites and contracts
• Resolve housing problems such as moving student to alternate housing
• Negotiate discounted housing rates and generate housing agreements
• In coordination with the Director, M-3 Clerkship – assign student placements
• Report assignments to students and preceptors including yearly and monthly email reminders
• Prepare and distribute yearly packets to preceptors
• Work with students, team and Dean’s office to make sure that students have completed all site-specific requirements prior to arriving at that site
Other
• Send weekly reminders to students and help answer questions students have each month about clerkship program
 
20% Student Curriculum, Evaluation, Grading and Awards
Student Curriculum Preparation
  • Edit, print and distribute preceptor and student M3 guides
  • Update curriculum electronically as directed by Clerkship Director
  • Prepare student handouts and set up facility / coordinate testing for monthly student orientation and debriefing
  • Attend monthly clerkship coordinators’ meeting
Exam Preparation and Proctoring
  • Systematically distribute and collect student grades and evaluation information monthly
  • Prepare grade/evaluation packets accurately
  • Coordinate in a timely manner monetary award for students yearly, including for 12CRP and fmSTAT summer scholarships
20% Additional Educational Program Support
 
Educational Program Support
• Track program requirements for 4th year students enrolled in the 1 2CRP program and maintain a binder with all the student requirements yearly
• Maintain the I2CRP graduate database
• Report and communicate 3rd year I2CRP placements in Peds, Surgery and Ambulatory with preceptors, students and clerkship coordinators
 
Budget and Office Support
• Office Management backup support to executive assistant – including but not limited to facilities, scheduling of rooms
• Day to day running and running of reports
• Event management support
• Maintain budget for housing and M3 student exams
• Reconciliations of P-Card
• Manage ordering of department office supplies and orders
 
Travel
• Visit clinical and housing sites as needed at assigned clinical location within Virginia.
 
Standard Duties
10% Other Duties as assigned

Qualifications:

Minimum Qualifications

  • Minimum of 1 -3 years of relevant professional experience or equivalent combination of education, training and experience
  • Excellent interpersonal and written/verbal communication skills
  • Excellent analytical/decision-making skills
  • Excellent computer skills (including database management), clerical skills and organizational skills.
  • Ability to work effectively both independently and as a team member
  • Demonstrated excellence in providing customer service
  • Ability to anticipate, identify, and independently solve problems related to the logistics of scheduling hundreds of student experiences throughout Virginia and internationally
  • Demonstrated ability in multi-tasking and time management 
  • Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.

Preferred Qualifications

  • Bachelor’s degree or a related field or equivalent combination of education and experience
  • Experience working in health professions education
  • Demonstrated experience in effectively and efficiently coordinating travel reimbursements and expense reimbursements

Salary Range: $55,000-$60,700, Commensurate with experience

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Non-Exempt

Hours per Week: 40

Restricted Position: Yes

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University Job Title: 35114N - Sr Coordinator SS 1

Contact Name: Ashley Krauss
Contact Email: ashley.krauss@vcuhealth.org

Advertised: Eastern Daylight Time
Application close:

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