Department: FMD Administration

Duties & Responsibilities:

VCU’s Facilities Management Department is seeking to hire a Senior Financial Technician for their FM Administration unit.

The Senior Financial Technician manages procurement contracts and ordering for Facilities Management Administration; reviews billing summaries and process transactions in the Facilities Management work management system; oversees cash management of various types of checks received in Facilities Management; analyzes financial data and develops complex reports from various systems for budget forecasting and operational efficiencies; ensures compliance through annual testing and data management of the university fiscal procedures, policy, and guidelines; provides fiscal support to the Manager of Financial Services, and to various units within FMD.

Responsibilities include (but are not limited to):

Cash Management/Accounts Receivable Support

• Tracking of checks per check log per Treasury Services compliance policy (daily/weekly)
• Process journal entries to record CCK transactions (daily/weekly)
• Record the check receipt payments for invoices tracked in the Accounts receivable excel spreadsheet to support AR reconciliation (daily/weekly)
• Provide the Accounts receivable posting details, check deposit information to the Accounts Receivable Accountant (daily/weekly)
• Electronic/Scan check deposits to the University bank (daily/weekly)

Purchase card reconciliation/AIM-Work Management Cost allocation

• Run monthly SAS purchase card report per MBU for the Facilities Management units (monthly)
• Communicate with Facilities Operations zones/shops of any discrepancies/missing receipts/work order numbers/phase issues identified in the purchase card packages
• Process external charges from purchase card packets in AiM to each assigned work order for the assigned shops/zones and units within FMD (monthly)
• Process journal entries to re-appropriate undistributed purchase card charges in Banner to the appropriate expense account (monthly)
• Scan the purchase card receipts to the various work orders/phases in AiM-work management system (monthly)
• Reconcile P-Card transactions and supervisor approvals in the Bank of America Works system for each shops/zones purchase card packets monthly

Financial and Operational Reporting

• Assist in preparing monthly financial and operational reports for leadership
• Development of Facilities Management of specific financial models for reporting to leadership on various operation initiatives
• Assist in financial data gathering that will assist with forecasting and budget development
• Assist with execution of comprehensive payroll reconciliations using Excel gathering data from AiM HR data in Tableau and SAS Labor Distribution (HTML) reports
• Extract billable timecards from Banner to update monthly the spreadsheet for monitoring/reconciling Construction and Planning & Design timecard recovery dollars
• Manage the Retention records for Accounting Services and submit the proper forms for document destruction

Fiscal support to FMD units

• Ensure Facilities Management is adhering to fiscal compliance by performing annual ARMICS testing
• Oversee the daily logging of checks for the FMD units
• Other assigned fiscal duties to support units within Facilities
• Create purchase orders in Real Source on an as needed basis, process receivers, key journal entries to liquidate PO encumbrance
• Testing various finance modules in the AiM-work management system as needed to support software quarterly upgrades
• Manage computer inventory in the AiM system for FMD division

Qualifications:

Minimum Qualifications

• Knowledge of computers, including Microsoft Office software (Excel, Word, PowerPoint, and Access)
• Knowledge of Financial Accounting Systems (Banner / RealSource, AiM, CMMS) and Higher Education and state procurement regulations
• Ability to research, compile, analyze, and evaluate large datasets to base forecasts and projections
• Ability to communicate effectively
• Strong organizational skills
• High School Diploma, GED, or equivalent
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU

Preferred Qualifications

• Associate or Bachelor college degree preferred
• Several years' office/clerical work experience preferred
• Knowledge of higher education and state procurement regulations

Salary Range: $52,000 - $59,000

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Non-Exempt

Work Days/Hours: Monday-Friday, 8:00am-5:00pm

Hours per Week: 40

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement: Fully Onsite

University Job Title: 18114N - Sr Financial Technician 1