VCUarts Pre-College Program Coordinator 
(Part-Time, Non-Benefited) 

Job Summary

VCUarts seeks an energetic, organized and student-centered professional to serve as the Pre-College Program Coordinator. This role is responsible for leading the planning and execution of the  three-week VCUarts summer pre-college program.  

The Pre-College Program Coordinator serves as the driving force behind a transformative summer experience, helping students explore their creative potential while experiencing life as a VCUarts student. Working collaboratively with the admissions office, faculty, staff, teaching assistants, students, and families, the coordinator ensures a safe, engaging, and inspiring environment where young creatives can thrive.

This position is ideal for someone who enjoys building community, managing complex projects, mentoring students and bringing creative programs to life.

Key Responsibilities:

• Program leadership and operations 

  • Lead the planning, coordination and successful execution of the VCUarts Summer Pre-College Program.

  • Develop and manage the program calendar, including academic courses, residential activities, evening and weekend programming and special events.

  • Collaborate with faculty and teaching assistants to finalize curriculum, course materials and classroom logistics.

  • Facilitate program orientations and training sessions for faculty, staff and student employees.

  • Oversee daily operations throughout the program, ensuring a high-quality experience for all participants.

  • Manage classroom, studio and facility logistics to support student learning and engagement.

• Student and family experience:

  • Serve as the primary point of contact for prospective and enrolled students and their families.

  • Manage a high-volume email account and provide responsive, student-centered support.

  • Lead student and family information sessions and orientation programs and maintain ongoing communication leading up to and throughout the program.

  • Foster a welcoming, supportive, and engaging environment that promotes student success and creativity.

  • Collect and analyze participant feedback to enhance operations and future program offerings.

• Staff recruitment and supervision 

  • Lead recruitment, hiring, onboarding and supervision of faculty, teaching assistants and residential staff.

  • Provide guidance, training and support to program personnel.

  • Monitor and approve staff schedules and time reporting, including RA staff hours.
    
    

• Administrative Duties:

  • Maintain records related to student enrollment, attendance, evaluations and program documentation.

  • Assist with budget planning and management, including monitoring expenditures and processing payments.

  • Manage scholarship application collection, distribution and tracking.

  • Ensure timely completion and maintenance of required student forms and program records.

• Marketing and Outreach:

  • Assist in developing promotional content and outreach initiatives across digital, print and social media channels. 

  • Represent the program through information sessions, events, and prospective student communications.

• Event Coordination:

  • Coordinate and execute the end of program exhibition and performance. 

• Compliance and Safety:

  • Ensure that all program activities comply with university policies, youth protection standards and legal requirements

  • Deliver, collect, and maintain student forms required by the program

  • Facilitate necessary training for program faculty and staff members

Qualifications:

• Bachelor's degree in Arts, Arts Administration, Education, Higher Education, Student Affairs, or a related field.

• Experience coordinating educational, arts, youth, or enrichment programs.

• Strong project management and organizational skills with the ability to balance multiple priorities and deadlines.

• Demonstrated maturity, sound judgment and discretion when navigating sensitive or complex situations; ability to recognize concerns, assess urgency and determine when matters require immediate attention or escalation.

• Excellent written, verbal and interpersonal communication skills.

• Demonstrated commitment to providing exceptional service to students and families.

• Strong problem-solving, decision-making and leadership abilities.

• Proficiency with Microsoft Office Suite and database management systems.

Preferred qualifications 

• Master's degree in a related field.

• Experience working in higher education, arts education, summer programs, or residential student programs.

• Experience supervising staff and managing program budgets.

• Familiarity with student recruitment, admissions or outreach initiatives.

Work schedule 

This position reports to the Executive Director of Recruitment & Admissions and may work up to 1440 hours annually between May 1 - April 30.  

Flexible scheduling is required, including evenings and weekends during peak program periods and throughout the three-week summer program.

Salary Range: $25–$35 per hour

FLSA Exemption Status: Non-Exempt

Slotting: H – Coordinator CE