Campus

LANGSTON

Contact Name & Email

Nika Wilson, luhumanresources@langston.edu

Work Schedule

Monday through Friday, 8:00am-5:00pm

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$30,000 - $32000

Priority Application Date

Resumes will be accepted until the position is filled.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

The Office of Academic Affairs is seeking a dedicated and detail-oriented Administrative Assistant to support the daily operations of the office. This role is integral to ensuring efficient workflow and professional communication within Academic Affairs. Administrative Assistants perform a variety of essential tasks, including preparing memos, meeting agendas and minutes, letters, managing correspondence, and assisting with departmental events.

• Answer phone calls and greet visitors in a professional manner.

• Schedule and coordinate appointments, meetings, and calendars.

• Prepare and distribute communications such as memos, emails, reports, and letters.

• Create and maintain filing systems (electronic and physical).

• Open the office daily and ensure a welcoming and efficient front-office environment.

• Assist with planning and executing events hosted by Academic Affairs.

• Manage mail distribution and office supply inventory.

• Respond to and screen incoming emails and inquiries.

• Prepare travel documents in accordance with university policies and procedures.

• Supervise and provide guidance to work-study students assigned to the office.

• Maintain a high level of confidentiality and professionalism at all times.

Required Qualifications

• Associate's Degree

• 1-2 years of experience in an administrative or office support role.

Skills, Proficiencies, and/or Knowledge:

• Strong verbal and written communication

• Excellent organizational and time management skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)

• Keen attention to detail

• Professionalism and interpersonal awareness

• Ability to multi-task and solve problems effectively

Preferred Qualifications

• Bachelor's