Campus

OSU-Stillwater

Contact Name & Email

Errin Hanshew, errin.hanshew@okstate.edu

Work Schedule

M-F 8a-5p

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$13.50 - $20.00

Priority Application Date

For full consideration, please apply by 2025-06-27. Resumes will be accepted until position is filled.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

The administrative support specialist will:
Performing administrative duties for the clinic and provide support to the academic department as needed, including:
- Greeting Oklahoma State University Speech-Language-Hearing Clinic clients and visitors
- Schedule appointments with clients utilizing the electronic medical record system and respond to all forms of communication in the clinic including the clinic service account email, phone messages, and phone calls
- Assisting students, staff, faculty, and clinicians as needed within the clinic and the Communication Sciences and Disorders department
- Creating invoices and accepting/processing payments
- Overseeing issuance of supplies and appropriate check-out system
- Issuing temporary parking permits
- Assisting with updating clinic and departmental standard operating procedures
Additionally, this position will:
- Serve as liaison between OSU SLH Clinic and medical facilities, new patients and other entities
- Maintain cleanliness and order in all areas of the department
- Perform other duties as assigned
Please note: this position must be able to lift 25 lbs. (example: a box of paper) and assist with routine errands.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• HS diploma/GED and one year of experience

• Skills, Proficiencies, and/or Knowledge:

  Knowledge of the Microsoft 365 Suites

Preferred Qualifications

• Associate's

• Associate’s degree and two to four years of clerical and/or customer service experience within a medical office setting.