Campus

OSU-Stillwater

Contact Name & Email

Dr. Joseph Dunnigan, joseph.dunnigan@okstate.edu

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$18.75 - $24.76

Priority Application Date

For full consideration, please apply by 2025-08-29. Resumes will be accepted until position is filled.

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

The Administrative Associate position manages the day-to-day operations for University Counseling Services (UCS). The department has an approximate annual budget of $2m, 20 professional staff, 15 interns and 5 student staff members serving approximately 1200 students with 10,000 appointments per year. Duties include direct supervision of administrative and student staff; all business and budgetary oversight including annual budget preparation and reconciling accounts between department's software and OSU financial reports; responsible for all aspects of payroll and human resources such as managing all personnel recruitment, hiring, and on-boarding processes; and fiscal oversite, invoicing and reconciliation of OSU Foundation accounts associated with UCS. Represent UCS at the Fiscal & Administrative Officers Meeting, Student Affairs and/or campus meetings.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)

• Seven years of related and progressive work experience. Post-secondary education may substitute for years of required experience. 

• Skills, Proficiencies, and/or Knowledge:

  Ability to lift 25 lbs. occasionally.

Preferred Qualifications

• Bachelor's

  Accounting or business administration or a related field.

• Seven years' related experience.

  Three plus years' supervisory experience.

  Experience working in a higher education environment.

• Skills, Proficiencies, and/or Knowledge:

  Proficiency in Banner (EPAFs, Payroll); AIRS (Travel, CVI's, Deposits); OK Corral; Works (P-cards); E-Verify, OSU personnel and payroll processes.

  Demonstrated ability of supervising staff for reception/front desk operations.

  Basic accounting knowledge, cash handling and reconciliation experience.

  Administers the fiscal, administrative and/or business operations of a large department.  May assist in the development of operating procedures, budgetary controls, and financial reports.  May handle human resources issues.

  Maintain confidences and protect security of operations.