Academic Program Coordinator AS8040

Job no: 494477
Position type: Staff Full-time
Location: Stillwater
Division/Equivalent: OSU-Stillwater
School/Unit: ACADEMIC AFFAIRS (STW)
Department/Office: Provost and Senior Vice President (STW)
Categories: Administrative Support, Academic Services/Student Support

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Campus

OSU-Stillwater

Contact Name & Email

Taylor Southwell, taylor.southwell@okstate.edu

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$40,000 - $57,000

Salary

Special Instructions to Applicants

For full consideration, please include a resume, cover letter and contact information for three professional references.

About this Position

The Academic Program Coordinator for the Office of Individual Study coordinates the administration and delivery of OSU Individual Study courses and micro-credential programs. This position serves as a key liaison among students, faculty, academic departments, campus partners, and external vendors to support high-quality online and continuing education opportunities. Responsibilities include coordinating course and micro-credential development, maintaining Canvas course offerings, supporting faculty with course delivery, and ensuring compliance with university policies and accreditation standards.
 
The coordinator manages student enrollment, participant records, payment processing, credential issuance, academic reporting, grading processes, and proctoring operations for both credit and non-credit programs. The position also collaborates on program outreach, website content, and marketing initiatives to support enrollment growth and visibility of OSU’s educational offerings.
 
The Academic Program Coordinator supports strategic program operations, student success initiatives, and the continued expansion of OSU’s industry-aligned micro-credential and lifelong learning programs.

Required Qualifications

  • Bachelor's

    Student Development, Higher Education, Marketing, or a related field.

    (degree must be conferred on or before agreed upon start date)

  • One year of related work experience in program coordination, student services, and/or academic program planning. 

  • Skills, Proficiencies, and/or Knowledge:

    Strong organizational, interpersonal, customer service, and communication skills (both written and verbal). Proven ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment. Demonstrated initiative, creativity, and a proactive approach to problem-solving and teamwork. Service-oriented with a genuine commitment to supporting students, faculty, and staff. Proficiency with standard office software (word processing, spreadsheets, databases) and the ability to quickly learn student information systems. Familiarity with learning management systems (Canvas) and student information systems (e.g., Banner, Slate) preferred. 

Preferred Qualifications

  • Master's

    Education, Business, Student Development, or related field

  • 3-4 years experience in student development field, database management, understanding of OSU's student system Canvas

  • Skills, Proficiencies, and/or Knowledge:

    Experience utilizing Banner and Slate for student information and enrollment management and Coursedog for event and course scheduling. 

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