• ***AVAILABLE NOW – Part Time; Monday to Friday, 38 hour weeks***
• Residential to Newman
• Attractive Salary Package + Benefits Program / Discounts

About The Opportunity

Programmed Facility Management are seeking an experienced Administration Assistant to join our Newman/Pilbara Team. This is an excellent opportunity to be a part of an essential team that provides maintenance services to over 18,000 public housing dwellings for the Department of Communities, including Aboriginal communities in remote locations throughout the State.

Benefits Provided

• $90K + $10K Housing Allowance + Super, with Benefits Program and Corporate Discounts.
• Job security, working in an essential Government Sector located in Newman.
• Uniforms / PPE provided.
• An Employee Assistance Program, which incorporates a range of support and counselling services for any issue, personal or work related.

Key Responsibilities

Reporting to the Area Manager, the Administration Assistant is primarily responsible for providing crucial administrative support to the Branch and Warehouse.

The incumbent is a key person within the Team and is involved in promoting positive staff morale and a safe work environment, ensuring quality systems are always complied with.

Duties include:

• General administrative tasks, including emails, phone calls, updating records and documentation
• Assisting with payment enquiries from employees and subcontractors
• Booking flights and accommodation
• Providing support and guidance to Supervisors, employees and subcontractors
• Mobilisation of new employees, including IT Set up, uniforms, training  
• Asset Management (Vehicle Maintenance and Servicing)
• Work Order Management – Assisting with dispatch and claiming of Work Orders
• OH&S Awareness

About You

To join our team, you will be an experienced and highly organized Administration Assistant, with a “can do” and “Team Player” attitude, excellent attention to detail and strength for providing first-class customer service and stakeholder management. Additionally, a commitment to the safety of yourself and others and ability to deliver quality service without compromise.

You will possess:

• VALID C Class License (mandatory)
• Australian Working Rights
• Ability to pass comprehensive (Client) Pre-Employment Medical including Instant Drug and Alcohol Screening
• Current satisfactory National Police Check (within 6 months)
• First Aid training and Trade based competencies (desirable)

Additionally, you will also possess the following skills:

• Advanced Systems and Technology experience i.e., MS Office, online/web-based Workorder Management Software (Loc8) and Safety, Payroll & Training requirements,
• Ability to work in a Team; be a self-motivator and take instructions.
• Ability to prioritise and adapt to changing work tasks in a fast-paced environment.
• Demonstrate a professional approach in the workplace, with excellent customer service skills.
• Have a strong commitment to the safety of yourself and others, at all times.

About Us

Programmed Facility Management is a leading provider of asset management, facilities maintenance and project management services across a multitude of industries.  Working with Programmed Facility Management means you will become part of the Programmed team: a company that encourages career development, supports flexibility and cares about your personal well-being and safety.

Work With Us

Join us on our mission to build outstanding people, strong customers and great communities. Apply today.

Our Commitment

Programmed and PERSOLKELLY supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOLKELLY strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientation or abilities to apply.

So, it’s over to you. If you would like to join our team, please APPLY now.

To learn more about working with Programmed and PERSOLKELLY, we encourage you to visit our website.