Why You’ll Love Working With Us

Some of the key benefits for the position and employment at Programmed, include:

• Competitive Salary: Earn a reliable income for your skills and hard work, 75k-85K depending on experience
• Exclusive employee perks: Access discounts and benefits with over 600 retailers, including Coles, Woolworths, BWS, Dan Murphy’s, The Good Guys, JB Hi-Fi, BCF, Supercheap Auto, and many more!
• Career growth: We’re invested in your future – explore development and progression opportunities within the company
• Your well-being, our priority: Strong safety culture, generous paid parental leave and access to our Employee Assistance Program, including tailored well-being initiatives designed to support your personal and family needs.

About The Opportunity

Programmed are seeking an experienced Contract Administrator to join our WaterCorp contract based in Burswood, Perth. This role will be pivotal in providing excellent service to our client by ensuring the day-to-day administrative services are completed to a high-quality standard. Working closely with our internal teams and external vendors, you will be responsible for managing a wide variety of tasks such as raising and managing work orders, processing vendor claims and coordinating client meetings and reports to ensure smooth operations and effective delivery of services.

Nature of the position: 8-month fixed-term contract - maternity leave

Location: Burswood, Perth

Reporting Line: Contract Manager

Key Responsibilities

• Contract and Service Coordination: Manage day-to-day operations for WaterCorp contract, including raising work orders, RFQs, variations, and ensuring proper approvals.
• Client and Vendor Communication: Coordinate client meetings, ensure timely communication with clients, monitor job completion, and follow up with vendors for any overdue tasks.
• Reporting and Documentation: Prepare and distribute client reports, maintain the Customer Portal, and manage health and safety documentation.
• Financial Administration: Process vendor claims, coordinate with accounts teams for invoicing, and submit claims to clients for WaterCorp Contract.
• Operational Support: Manage travel arrangements, monitor shared mailboxes, and handle amendments to the WaterCorp Vendor Schedule of Rates.
  
  

About You

To excel in this position, ideally you will have previous experience in a similar position with strong financial acumen and the skills to provide excellent customer service. Additionally, you will demonstrate and possess the following:

• Experience working with contract management software such as MAS (Maximo Application Suite), Touchstone, Navison and Exflow would be advantageous.
• Knowledge of the processes related to raising work orders, RFQs, variations, invoicing, and managing client/vendor relationships.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and deadlines effectively.
• Familiarity with health and safety reporting
• Strong attention to detail and organisational skills.
• Ability to work both independently and as part of a team.
• Strong Problem-Solving skills.

About Us

Programmed Facility Management is a leading provider of asset management, facilities maintenance and project management services across a multitude of industries.  Working with Programmed Facility Management means you will become part of the Programmed team: a company that encourages career development, supports flexibility and cares about your personal well-being and safety. 

Work With Us

Join us on our mission to build outstanding people, strong customers and great communities. Apply today.

Our Commitment

Programmed and PERSOL supports a workplace culture of zero harm and encourages this in all that we do.

Programmed and PERSOL strives for diversity, inclusion and equality of our people. We seek a workforce that is representative of the communities we work in. We encourage people of all cultures, gender, age, sexual orientations or abilities to apply.

To learn more about working with Programmed and PERSOL, we encourage you to visit our website.